Operations & Marketing Execution Assistant

Operations & Marketing Execution Assistant

Title:

Real Estate Marketing & Operations Assistant

Pay Range:

Starting at $18/hour

Real estate license a plus

Purpose of the Role:

Support the daily operations and marketing execution of The Alexander Realty Group by managing task completion, marketing schedules, CRM organization, and listing activity so the team leader can focus on client relationships, negotiations, and business growth.

Follow the content calendar and post across platforms.

Tasks include:

·      Schedule and post Instagram, Facebook, and YouTube content in advance when possible

·      Upload reels and videos provided by Michelle

·      Write captions using provided templates

·      Create basic Canva graphics, reel covers, YouTube Thumbnails

·      Track engagement and performance

·      Uploading /arranging photos

Manage regular communication with database.

Tasks:

·      Send/prepare monthly newsletters from provided content

·      Upload property announcements

·      Send open house invites across several platforms

·      Maintain email list segmentation

·      Maintain clean and updated database weekly

Keep your database structured and active.

Tasks:

·      Tag contacts properly in CRM

·      Add new leads from open houses and as provided

·      Assign action plans

·      Track follow-ups and reminders

Help prepare listings and events.

Tasks:

·      Prepare open house materials

·      Coordinate sign installation

·      Print flyers and sign-in sheets

·      Confirm showing instructions

·      Upload photos sets

·      Ensure all marketing is completed before go-live

Tasks:

·      Coordinate showing requests

·      Confirm appointments

·      Prepare listing sheets for tours

·      Manage basic scheduling logistics

Ensure ideas actually get implemented.

Tasks:

·      Maintain weekly task list

·      Track project progress

·      Execute small operational projects

·      Assist with admin tasks

• Thrives on completing tasks and checking things off a list
• Enjoys organization and creating structure
• Follows through without needing reminders
• Comfortable working behind the scenes
• Prefers execution over brainstorming
• Highly organized
• Detail oriented
• Reliable follow-through
• Good with systems
• Comfortable executing repetitive tasks
• Process-driven

Software familiarity

·      Canva

·      Instagram / Facebook scheduling

·      YouTube / Google / Tiktok /LinkedIn

·      CRM systems

·      Google Docs / Sheets

·      Basic email marketing tools

·      AI experience a plus

Success in This Role Looks Like:

• All social posts are scheduled and posted on time weekly
• CRM is consistently updated and organized
• No missed follow-ups or untracked leads
• Open houses and listings are fully prepared without last-minute scrambling
• Marketing campaigns are executed without needing reminders

This role does NOT include:

• Client sales or negotiations
• Lead generation or cold calling
• High-level marketing strategy
• Independent content creation without direction

Equipment Requirement:

• Must have your own reliable laptop
• Comfortable working in Google Drive, Canva, and CRM systems

Growth Opportunity:

This role has the potential to grow into a full-time Operations Manager position with increased responsibility and compensation as the business scales.

· 15–25 hours per week

· Some flexibility required for open house prep and listing activity

 Prefer in person work schedule, remote tasks and hours can be shifted as performance is executed

Please submit a short video (1–2 minutes) answering the following:

1. Why are you interested in this role?
2. How do you stay organized in your daily work or life?
3. Give an example of a time you were responsible for managing tasks or supporting someone else’s schedule or business
4. Walk me through how you would structure your week in this role

Please also include your resume.