What are the responsibilities and job description for the Executive Assistant to the Founder position at The A List?
About The A List:
The A List is a full service, influencer and experiential global marketing firm, creating live and digital experiences, innovative strategies and campaigns for fashion and lifestyle brands.
About the Role:
The A List seeks an enthusiastic and personable executive assistant who is hyper-organized, has a minimum of 3 years executive assistant experience and is passionate about pop culture, entertainment and social media. This is a great opportunity to join a fast-growing team and make a positive impact within the agency.
Responsibilities include heavy scheduling and calendar management, providing administrative and client support, personal family support, and supporting our Events & Special Projects team. An ideal candidate will be engaging, calm and organized under pressure, have the ability to multitask, an excellent work ethic, and eager to learn — opportunity for growth with a passion for pop culture and entertainment is a MUST. On both a client and personal basis, this role should be an extension of the Founder. Must be able to function in a high-volume, fast past environment at all times.
Roles Responsibilities:
- Handle administrative duties including heavy scheduling for meetings, calls and appointments, calendar management, scheduling travel and organizing/preparing expense reports.
- Support on events and special projects including (and not limited to) updating client status reports, tracking RSVPs, tracking social placements, creating face sheets, etc.
- Manage and update all events and special projects case studies and digital wrap reports.
- Create pitch materials and case studies for current and potential clients.
- Stay up-to-date on current events within the entertainment landscape specifically in regards to brands and talent.
- Support with social media monitoring and social calendar management
- Management of the founder’s personal needs
Skills & Qualifications:
- Must have a minimum of 3 years experience as an executive assistant.
- Ability to make independent decisions on a daily basis, meet tight deadlines, and work well in a high-volume fast-paced environment while addressing the best way to handle specific tasks.
- Must collaborate with other administrators and support personnel, management and clients on a regular basis.
- Attention to detail, incredible organization and problem solving skills are a must and are core elements of this position’s responsibilities. You must know how to keep yourself and others organized and how to determine which tasks are the most important in a given list.
- Strong communication skills, both written and verbal including punctuation and sentence structure are essential to the administrative assistant role.
- Extremely proficient in Google Suite applications, Microsoft Suite, Canva, CapCut, Adobe Illustrator and Photoshop.
Experience:
- Experience: Minimum 3 years executive assistant experience in marketing/events and special projects within entertainment/fashion preferred.
Please send all resumes to hello@thealist.us