What are the responsibilities and job description for the Budget and Accounting Analyst position at Thames Valley Council for Community Action?
The Budget & Accounting Analyst is responsible for supporting the Chief Financial Officer in planning, development, analysis, and monitoring of agency budgets across all funding sources. This position performs professional-level accounting functions including the preparation of journal entries, balance sheet reconciliations, and monthly and quarterly financial reports. The Analyst conducts budget-to-actual variance analysis throughout the fiscal year, assists in developing new program budgets, and ensures fiscal compliance with federal, state, and local regulations. Additional responsibilities include accounts receivable management, property exemption filings, general ledger maintenance, and providing financial guidance to program directors and staff. This role requires independent judgment, strong analytical skills, and the ability to communicate complex financial information effectively.
Required Skills
- Maintain program budgets and projections for existing funding sources in collaboration with program directors and the Chief Financial Officer
- Perform ongoing budget-to-actual variance analysis throughout the fiscal year and recommend corrective actions
- Prepare monthly and quarterly financial reports for internal management, and external funders
- Prepare ad-hoc and month-end journal entries with appropriate supporting documentation
- Complete month-end balance sheet reconciliations for all assigned accounts
- Reconcile all bank statements monthly
- Allocate payroll charges and various agency-wide expenditures as directed
- Provide information and documentation to support the agency’s annual audit process
- Maintain knowledge of and ensure fiscal adherence to federal and state program regulations and contract requirements
- Manage a broad scope of accounts receivable functions including billing, collections, reconciliation, and month-end closings
- Manage detailed accounts receivable aging reports
- Review and research billing questions and issues; resolve discrepancies in a timely manner
- Prepare, file, and maintain property tax exemption reports and filings for all agency-owned properties, ensuring timely submission and compliance with local and state requirements
- Produce and file Quarterly Worksite reports
- Produce bi-weekly retirement reports
- Record, track, and verify physical inventory of fixed assets agency-wide
- Produce payroll in the absence of the Payroll Specialist
- Provide guidance and support to agency staff in the application of finance policies and procedures
- Maintain confidentiality of all information encountered in the course of business
- Attend all scheduled meetings and training workshops as required
- Adhere to TVCCA Policies and Procedures, Code of Ethics, and Core Values
- Always Present a professional manner; adhere to agency dress code
- Take initiative, be self-motivated, and work effectively as a team member
- Work under pressure and respond to demanding situations with positive and professional judgment
- Have the personal qualities to work with a multi-faceted staff and diverse agency programs
- Ability to work with a diverse population with understanding and compassion for the needs of others
- Physically able to lift a twenty-five pound minimum using proper bending/lifting techniques
- Ability to climb stairs; sit for up to seven hours a day
- Have a valid driver’s license and reliable, insured transportation
- Perform additional tasks to meet the needs of the program/agency
- Maintain a neat, clean, and organized work environment
- Ensure effective communication with all agency staff and public
- Be able to work with minimum supervision
Required Experience
- Bachelor’s degree in accounting, Finance, Business Administration, or related field plus four years of progressively responsible accounting or budget experience; or an equivalent combination of education and work experience
- Strong knowledge of AccuFund Accounting Software or comparable fund accounting systems (Enterprise level ledger software)
- Intermediate to advanced proficiency in Microsoft Excel, including pivot tables, formulas, and data analysis
- Strong knowledge of Generally Accepted Accounting Principles (GAAP) and fund accounting practices
- Demonstrated analytical, organizational, and problem-solving skills
- Strong written and verbal communication skills with the ability to convey financial information to non-financial stakeholders
- Proven ability to manage multiple priorities and meet deadlines in a fast-paced environment