What are the responsibilities and job description for the Office Manager- Dam Project position at Thalle Construction Company, Inc.?
Thalle Construction Co., Inc. (“Thalle”) is currently seeking a Office Manager to assist us on a Dam Safety Modification project. The Office Manager will play a key role in construction project support, document control, and day-to-day office operations. This position works closely with project management, field staff, and corporate support teams and requires a professional who is organized, detail-oriented, and comfortable working in a fast-paced construction environment.
Thalle, established in 1947, is a heavy civil construction company with a corporate office in Hillsborough, NC and a regional office in Alvarado, Texas. Thalle has construction projects throughout the Southeast region, Texas, and New Jersey with growth nationwide. Our diverse and expansive project scope of heavy civil infrastructure projects includes dams, reservoirs, locks, DOT roadway construction and bridges, large diameter utilities, landfills, mass excavation, wastewater, on-demand emergency services.
We are a proud representative of Tully Group (www.tullygroup.us). The Tully Group is one the nation’s largest privately held, family-owned construction firms with their corporate office in New York City and long history of heavy civil projects in the Metro New York Area and New Jersey.
Safety is our TOP priority! Thalle offers a competitive salary package with a full range of benefits, including major medical, dental, vision, short and long-term disability, generous PTO, paid company holidays, life insurance, and 401K with a company match, and more! Compensation is based on experience and qualifications.
Thalle is an Equal Opportunity Employer, E-Verify and Drug Free Workplace.
Location: Louisville, KY
Job Title: Office Manager
Salary: Competitive compensation package based on experience.
Duties And Responsibilities
The Office Manager is responsible for supporting project operations through administrative coordination, document control, and office management functions, including but not limited to:
Thalle, established in 1947, is a heavy civil construction company with a corporate office in Hillsborough, NC and a regional office in Alvarado, Texas. Thalle has construction projects throughout the Southeast region, Texas, and New Jersey with growth nationwide. Our diverse and expansive project scope of heavy civil infrastructure projects includes dams, reservoirs, locks, DOT roadway construction and bridges, large diameter utilities, landfills, mass excavation, wastewater, on-demand emergency services.
We are a proud representative of Tully Group (www.tullygroup.us). The Tully Group is one the nation’s largest privately held, family-owned construction firms with their corporate office in New York City and long history of heavy civil projects in the Metro New York Area and New Jersey.
Safety is our TOP priority! Thalle offers a competitive salary package with a full range of benefits, including major medical, dental, vision, short and long-term disability, generous PTO, paid company holidays, life insurance, and 401K with a company match, and more! Compensation is based on experience and qualifications.
Thalle is an Equal Opportunity Employer, E-Verify and Drug Free Workplace.
Location: Louisville, KY
Job Title: Office Manager
Salary: Competitive compensation package based on experience.
Duties And Responsibilities
The Office Manager is responsible for supporting project operations through administrative coordination, document control, and office management functions, including but not limited to:
- Provide administrative and operational support to the project management and field teams
- Manage project document control, including filing, tracking, distribution, and maintenance of project records
- Maintain electronic and physical filing systems in accordance with company and project requirements
- Utilize SharePoint and other document management platforms to ensure accurate and timely access to project documentation
- Support project scheduling and coordination activities as needed
- Assist with data entry, tracking logs, and reporting for project activities
- Coordinate office operations, supplies, and equipment to support daily project needs
- Serve as a point of contact for internal communications and coordinate information flow between field, project, and corporate teams
- Utilize communication tools such as Slack and Microsoft Outlook to support team collaboration
- Maintain professionalism and confidentiality when handling sensitive project and personnel information
- Assist with onboarding paperwork and coordination with corporate support departments as required
- Perform additional administrative and project support tasks as assigned
- 0-3 years of experience in administrative support, data entry, or office operations preferred
- Recent college graduates encouraged to apply
- Experience supporting construction projects or document control is a plus
- Excellent verbal and written communication skills
- High proficiency in Microsoft Office (Word, Excel, Outlook)
- Familiarity with SharePoint or similar document management systems preferred
- Strong organizational, planning, and time-management skills
- Ability to prioritize tasks and manage multiple responsibilities
- Attention to detail with a high degree of accuracy
- Ability to work independently with minimal supervision
- Professional demeanor with the ability to maintain confidentiality
- Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards
- Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards
- Must be able to lift and carry up to 50 lbs
- Must be able to talk, listen, and speak clearly on the telephone