What are the responsibilities and job description for the Property Management Assistant position at thalhimer?
Reports To: Portfolio/Property Manager
Primary Function: Perform management business support functions within the Commercial Property Management platform, serving as first contact with tenants, vendors, and clients. Assist in the administration of property operations under the guidance and supervision of the Portfolio/Property Manager.
Education: A high school diploma is required, along with two to three years of related work experience. A Bachelor's degree is desirable but not required.
Qualifications:
- Possess great customer service skills
- Positive attitude and initiative
- Good written and verbal communication skills
- High attention to detail and time management
- Must be proficient with personal computers and PC based software, (ie. Microsoft Office and other company systems)
- Desire to learn and advance in the area of commercial property management
Responsibilities:
The Assistant Property Manager ("APM") is responsible for performing property management functions in support of the Portfolio/Property Manager. Assist with the general work load of the property operations including but not limited to production of routine reports, procurement/purchase orders, web-based solution software, work orders, A/P and A/R processing, interaction with tenants, clients, and vendors.
Assist with problem solving and on-site events at the building(s), direct participation of administrative and accounting paperwork and the communication of progress and/or areas requiring attention by management. Other responsibilities include ensuring adherence to the company's policies and procedures, management vendor contracts, and any related, administrative-oriented requests.
In addition, the APM will assist in budget preparation, payroll/timekeeping, special projects, after-hours calls/emergencies, and related matters within the Property Management market and/or platform.
- Assist with the administration of integrated web-based solution, including property invoicing/payables
- Assist with property budget preparation, payroll/timekeeping, and special projects.
- Assist with the administration of onboarding and offboarding of property assignments
- Administer expense reports and corporate credit card statements
The APM works directly with the Portfolio/Property Manager.