Office Manager- Construction, Bilingual preferred!

Office Manager (Onsite Chelsea, Manhattan)

Location: Manhattan, NY (Chelsea)

Compensation: $70,000$75,000 per year base salary

Benefits: Full medical, dental & vision 401(k) with match PTO Paid holidays Additional perks

Our client is a fast-growing historical construction subcontractor based in Manhattans Chelsea neighborhood, specializing in high-end restoration and preservation projects across New York City. As they continue to expand, theyre seeking an experienced and detail-oriented Office Manager to oversee day-to-day operations and support their growing team.

About the Role

This onsite position serves as the hub of operations in the Chelsea showroom. The Office Manager will handle administrative and operational functions, assist with HR tasks, support billing and documentation, and ensure the business runs efficiently behind the scenes.

Key Responsibilities

• Oversee daily operations of the office and showroom.
• Manage construction-related administrative tasks, paperwork, and transaction processing.
• Track and record PTO, reimbursements, and expenses using Expensify.
• Utilize Monday.com, Dropbox, and Slack to organize workflows and communication.
• Support HR functions including employee documentation, onboarding forms, and internal communications.
• Maintain and order office and showroom inventory.
• Assist with Accounts Receivable (A/R) and AIA billing processes.
• Prepare lien waivers, release forms, and project payment documentation.
• Stocking office with supplies, handling small repairs- calling contractos etc
• Collaborate with accounting and leadership to ensure accuracy and efficiency across all operations.

Qualifications

35 years of office management or admin experience in a construction-related environment

Outgoing, vibrant and pleasant perspective and personality

Strong organizational and multitasking skills in a fast-paced setting

Exceptional attention to detail and ability to manage multiple priorities

Nice to Have:

• Spanish bilingual skills HIGHLY PREFERRED
• Notary Public certification (or willingness to obtain)
• Familiarity with AIA billing and lien waiver documentation

***********LOCAL CANDIDATES ONLY ******************

Please Note: This position is open to candidates who are authorized to work in the United States without the need for current or future visa sponsorship. We are not able to consider C2C arrangements or third-party submissions.