What are the responsibilities and job description for the Administrative & Operations Coordinator position at TFS?
Overview
We are looking for a dependable Administrative & Operations Coordinator to support day-to-day office and administrative needs. This role is focused on organization, coordination, and follow-through — helping keep the business running smoothly by handling routine administrative, tracking, and support tasks.
This is a hands-on position for someone who enjoys being organized, supporting leadership and teams, and keeping details from slipping through the cracks.
Key Responsibilities
Administrative Support (Primary Focus)
- Provide daily administrative support to leadership and operations teams
- Manage calendars, schedules, and basic coordination as needed
- Track tasks, deadlines, and recurring administrative needs
- Maintain files, records, and documentation
- Assist with basic reporting, spreadsheets, and data tracking
HR & Office Support (Light)
- Assist with employee onboarding and offboarding paperwork
- Help coordinate payroll-related information and documentation
- Maintain employee records and basic HR files
- Support routine compliance and office-related tasks
Systems & Office Coordination
- Assist with monitoring internal systems (fleet tracking, corporate cards, and similar tools)
- Help track issues and coordinate with vendors or internal teams when needed
- Support basic system reporting and organization
General Support
- Help document simple processes and procedures
- Assist with projects and tasks as they come up
- Serve as a reliable point of support across teams
Qualifications
- 2–5 years of experience in an administrative, office, or operations support role
- Strong organizational and time-management skills
- Comfortable working with spreadsheets, email, and basic business systems
- High attention to detail and strong follow-through
- Clear, professional communication skills
- Able to juggle multiple tasks and priorities
Nice to Have (Not Required)
- Experience supporting HR or payroll processes
- Experience in a small or growing company
- Exposure to expense management, fleet tools, or corporate card platforms