Submittal Clerk (Seasonal/Part-Time)

Position Details:

The Submittal Clerk will provide administrative and project support for the IHS WOSU SBHC project team. This position is responsible for managing and organizing project documentation, primarily focusing on submittals to ensure compliance with contract requirements. The role requires strong attention to detail, organizational skills, and the ability to work collaboratively with the project team to meet deadlines. This is a part-time/seasonal position, working up to 20 hours per week, reporting to work onsite at WOSU.

Duties and Responsibilities:

The Essential Duties and Responsibilities are intended to present a descriptive list of the range of duties performed for this position and are not intended to reflect all duties performed within the job. Other duties may be assigned.

• Review and organize incoming submittals for completeness and compliance with contract documents.
• Track and log all submittals, and other project documentation.
• Ensure that all required submittal items are included and properly formatted before distribution.
• Coordinate with vendors, subcontractors, and project staff to obtain missing or updated submittals.
• Assist with general administrative tasks including:
• • Preparing daily reports and meeting minutes
• Scheduling and organizing project meetings
• • Maintaining project filing systems (digital and/or hard copy)
  • Following up on pending submittals and other project deliverables

Required Qualifications and Experience:

To perform this job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• • High school diploma or equivalent required; associate degree or coursework in construction management, business administration, or related field preferred.
  • Prior experience with document control, construction administration, or office support in a project environment preferred.
  • Proficiency with Microsoft Office (Word, Excel, Outlook) and document management systems such as Procore.
  • Strong organizational and time management skills with attention to detail.
  • Ability to communicate effectively with team members and external partners.

Physical Demands and Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Employee must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, reaching, hand and wrist dexterity, use of computer, walking sitting for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about. This is an on site position, requiring the ability to travel to and from the work location and work on site each day.

Additional Position Duties:

This position description is intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. Other duties may be assigned, and the company reserves the right to modify, interpret, and apply the job description as necessary. This position description is not a contract for employment and employment is “at-will” unless otherwise stated in a Union contract, employment agreement, or where prohibited by local, state, or federal regulations.

EEO Statement:

It is the company’s policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude, and experience, to provide Equal Employment Opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work-related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, or other protected status. When applicable, the company’s policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force, and benefits. It is the company’s business philosophy and practice to provide reasonable accommodation, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.