The Senior Accountant maintains the general ledger and executes the month-end close process, processes Accounts Payable, Fixed Assets, and Accounts Receivable transactions, and supports payroll accounting and reconciliation, working closely with the Corporate Controller. This role keeps financial records accurate, complete, and well-documented, and supports internal and external audits by preparing and providing requested files, schedules, and records.

1. General Ledger & Month-End Close

•      Execute the month-end, quarter-end, and year-end close process in coordination with the Corporate Controller.

•      Prepare and post journal entries (standard, accrual, reclass, and adjusting entries) with complete supporting documentation.

•      Record period-end accruals for unbilled and unrecorded liabilities, including year-end cutoff procedures supporting the close.

•      Perform general ledger account reconciliations and flag variances to the Corporate Controller for review.

•      Pull period-over-period and budget-to-actual reports as requested to support management review.

2. Accounts Payable (AP)

•      Process the AP cycle: invoice receipt, three-way match (PO, receipt, invoice), coding, and routing for approval.

•      Process timely and accurate vendor payments following established approval and payment procedures.

•      Maintain vendor master data; prepare and file annual 1099 forms by the required due date.

•      Reconcile corporate credit card sub-ledgers to statements and the GL each period; confirm receipts, approvals, and coding are complete for all card transactions.

3. Fixed Assets

•      Maintain the fixed asset sub-ledger/register and reconcile it to the GL each period.

•      Record asset additions, disposals, and transfers; apply established capitalization thresholds and useful-life classifications.

•      Calculate and post depreciation and amortization entries.

•      Perform periodic physical asset verification/count and report discrepancies between the register and GL to the Corporate Controller.

•      Maintain CIP (construction-in-progress) roll-forward schedules.

4. Accounts Receivable (AR)

•      Process customer invoicing and apply incoming cash receipts.

•      Prepare AR aging reports and flag past-due accounts to the Corporate Controller for follow-up.

•      Reconcile AR subledger to GL and record the allowance for doubtful accounts / bad debt reserve.

5. Payroll Accounting

•      Review payroll registers for accuracy prior to processing; post payroll journal entries to the GL.

•      Reconcile payroll liability accounts (withholdings, employer taxes, benefits) each period.

6. Audit Support

•      Prepare files, schedules, and supporting documentation requested for internal and external audits.

•      Compile responses to the auditor’s PBC (prepared-by-client) request list by the assigned due dates, routing completed items to the Corporate Controller for review and submission.

•      Compile supporting schedules for GL, AP, Fixed Assets, AR, and payroll balances used in audit testing.

•      Bachelor's degree in Accounting, Finance, or related field.

•      3-5 years of progressive accounting experience, including month-end close experience.

•      Hands-on experience with AP, AR, and payroll processes and their GL interfaces.

•      Experience supporting financial statement audits (internal or external) and preparing audit workpapers.

•      Strong knowledge of GAAP and internal control frameworks.

•      Proficiency with ERP systems and advanced Excel skills.

PHYSICAL REQUIREMENTS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Must maintain a constant state of mental alertness at all times. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential and marginal functions may require maintaining physical condition necessary for bending, stooping, sitting, walking or standing for prolonged periods of time; most of time is spent sitting in a comfortable position with frequent opportunity to move about.

WORK ENVIRONMENT

Work Environment characteristics described here are representative of those that must be borne by an employee to successfully perform the essential functions of this job.

Job is performed in an office setting with exposure to computer screens and requires extensive use of a computer, keyboard, mouse and multi-line telephone system. The work described herein is primarily a modern office setting. Occasional travel may be required.

ADDITIONAL POSITION DUTIES:

This position description is intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements. Other duties may be assigned, and the company reserves the right to modify, interpret, and apply the job description as necessary. This position description is not a contract for employment and employment is “at-will” unless otherwise stated in a Union contract, employment agreement, or where prohibited by local, state, or federal regulations.

EEO STATEMENT:

It is the company’s policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude, and experience, to provide Equal Employment Opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work-related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, or other protected status. When applicable, the company’s policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force, and benefits. It is the company’s business philosophy and practice to provide reasonable accommodation, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.