Executive Assistant to the CIO

TTSTC- Executive Assistant to the CIO (00054705)

Organization: TEXAS TREASURY SAFEKEEPING TRUST COMPANY

Primary Location: Texas-Austin

Work Locations: Thomas J Rusk Building 208 East 10th Street 4th floor Austin 78701

Job: Business and Financial Operations

Employee Status: Regular

Schedule: Full-time

Standard Hours Per Week: 40.00

Travel: Yes, 5 % of the Time

State Job Code: 1672  

Salary Admin Plan: B

Grade: 27  

Salary (Pay Basis): 10,333.34 - 10,333.34 (Monthly)

Number of Openings: 1

Overtime Status: Exempt

Job Posting: Dec 11, 2025, 2:53:08 PM

Closing Date: Dec 30, 2025, 11:59:00 PM

https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00054705

We endeavor to maintain timely communication with all applicants by updating application statuses as promptly as possible. For the most accurate and up-to-date information about your application, please log in to the CAPPS application portal regularly to monitor status changes or updates.

Please note that this job posting can be closed without notice and earlier than the closing date indicated in the posting if a suitable candidate is found. We encourage applicants to submit and complete the application promptly.

Are you ready to grow, make a positive impact? If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Innovation, collaboration, and a commitment to excellence best describes the culture here at the Comptroller’s Office. We take pride in the work we do serving as Texas' accountant, tax collector, treasurer, and much more! The Comptroller’s office serves virtually every citizen in the state. As Texas’ chief tax collector, accountant, revenue estimator, treasurer and purchasing manager, the agency is responsible for writing the checks and keeping the books for the multi-billion-dollar business of state government.

Our agency workforce is as diverse as the people of Texas we serve. We value our employees and take very seriously our collective commitment to public service.  Personal development opportunities are strongly encouraged through available workshops, teambuilding exercises, and on the job training. We offer flexible scheduling that helps employees maintain a healthy work-life balance.

Click here to see an inside look at the Texas Comptroller’s office!

The Texas Treasury Safekeeping Trust Company (TTSTC) is a special-purpose entity that manages, safeguards, and invests public funds and securities belonging to the state of Texas, its agencies and local political subdivisions of the state. TTSTC’s special-purpose entity status provides the Comptroller’s office direct access to specialized investment services and programs enabling the Comptroller to achieve the highest return at the lowest cost to the state.

The Executive Assistant to the Chief Investment Officer at the Texas Treasury Safekeeping Trust Company is a strategic partner supporting the efficient operation of the CIO’s office. This role is highly visible providing advanced administrative and organizational support, serving as a central coordination point for executive meetings, communications, and events. The ideal candidate thrives in a fast-paced role, is discrete, proactive, detail-oriented.

Apply today and help the Comptroller's office keep the Texas economy strong.

Agency standard work hours are Monday through Friday from 8am to 5pm, 40 hours per week with occasional evening and weekend hours. Hours are subject to change based upon business need or division determination.

This position may be eligible for a flexible/hybrid work schedule if certain conditions are met; working arrangements may change at any time as business necessitates.

• Graduation from an accredited college or university with a bachelor’s degree.
• 5 years of experience in executive-level administrative support to managers and/or executive level managers, ideally within financial series, investments, or a professional corporate environment.
• Advanced proficiency in Microsoft Office Suite
• Ability to operate with a high degree of autonomy and minimal daily interaction with the CIO due to work demands
• Demonstrated experience planning and executing meetings, conferences or corporate events
• Experience in managing a program or conducting analysis.

• Bachelor’s degree from an accredited college or university with major course work in business administration, accounting, or related field.

May be required to be registered, certified, or licensed in a specialty area.

IRMS Responsibilities, Investment Fund Set Up Reporting and Data Monitoring

• Coordinates requests and compiles current and historical data from prospective managers for use in quantitative and qualitative due diligence.
• Provides quarterly reporting to investment staff on new investments, subscriptions and redemptions, and private funds IRR.
• Provides data on new investments, redemption, and investment performance for both internal usage and external reporting
• Adds reports to BackStop
• Monitors the timely receipt of monthly reports, quarterly reports and financial statements from managers and third-party administrators.
• Reviews incoming manager update letters, completes action items or forwards to appropriate staff for handling.
• Stays abreast of RMS industry technology improvements and best practices
•  

 Administrative Support for the Chief Investment Officer

• Manages and maintains the CIO’s daily and weekly schedule, including appointments, internal and external meetings, and travel arrangements
• Manages and books travel for CIO to include flights, hotels, itineraries
• Monitors the investments@ttstc.texas.gov mailbox
• Aids in preparing documents, presentations and special projects
• Archives Investment email at the end of each calendar year
• Documents meetings and site visits in Backstop
• Liaise with portfolio managers to ensure meetings are documented as required by management and audit
• Liaise with Contracts team to ensure all external investment deadlines and requirements are met in accordance with contact terms.
• Liaise with Training Coordinator to ensure CIO and Internal Investments completes required training in accordance with the Comptroller's Investment Policy.
• Liaise with Training Coordinator to ensure entire Investments team completes required agency training.
• Coordinates between Operations, Investments Teams and CPA Graphics on Board Book Production and follow-up
• Coordinate with Business Operations and CPA Print Operations on TexPool Board Book production (quarterly).
• Coordinate with Graphics to prepare monthly TESTIF One-Page Summary for the Web - 15th Day of Each Month.
• Coordinate with Graphics to prepare SWIFT One-Page Summary for the Web - Quarterly after every CIAB Mtg.
• Coordinate with Graphics to prepare quarterly portfolio reviews for posting on the Web after each CIAB Mtg.
• Coordinate with Graphics to prepare SWIFT Portfolio Review for Texas Water Development Board Quarterly Mtg (scheduled after CIAB Mtg).
• Coordinate with Graphics to prepare Annual SWIFT presentation to the State Water Implementation Fund for Texas Advisory Committee.
• Prioritizes conflicting needs, adheres to deadlines and pro-actively follows through on tasks to full completion
• Screens information, correspondence, and email to ensure timely responses by the CIO and communicates instructions and information effectively on behalf of the CIO
• Maintains a high level of confidentiality
• Interfaces with internal staff and external fund managers and vendors as appropriate in support of Investment operations
•  
• Performs other work as assigned.

At the Comptroller's office, we know potential employees are looking for more than just a paycheck. The agency offers a strong benefits package for you and your family. Insurance, retirement plans, and a flexible work schedule are just the start. See our benefits offering

If you are seeking to gain knowledge, build your career, and network among goal-oriented professionals, this is the place for you!

Important Note to the Candidate:

Salary is contingent upon qualifications. If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who calls you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

MILITARY PREFERENCE

To receive MILITARY PREFERENCE, you are required to provide proof by attaching the necessary documentation to this job application.

https://hr.sao.texas.gov/CompensationSystem/JobDescriptions

Click on the occupational category for the position.

Additional MOS can be found at the State Auditor’s Office, 

Military Crosswalk Guide.