What are the responsibilities and job description for the Administrative Assistant II position at Texas State University?
Posting Information
Posting Information
Posting Number
2026578
Posting/Functional Title
Administrative Assistant II
University Pay Plan Title
Administrative Assistant II
Location
San Marcos
Department
School of Jrnlism & Mass Comm
Recruitment Type
Open Recruiting
Job Type
Full-Time
Funding Source
Permanent
Monthly Salary
$3,173 - $3,583.34
Job Category
Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- Minimum of one year experience as an administrative assistant.
- Proficient in Microsoft Office Suite, including Word, Outlook, and Excel.
- Strong customer service skills in interacting courteously and confidentially with others when answering phones and in person.
- Ability to take initiative and work independently under moderate to little supervision on complex tasks and assignments
- Experience working as a team member and interacting with colleagues in a courteous manner.
Preferred Qualifications
- Experience with TXST policies and procedures.
- Experience with TXST programs including SAP, Concur, Ready-Request work orders, Banner, CourseLeaf, and Follet Discover.
- Exceptional organizational abilities with a high level of attention to detail.
- Skilled in preparing clear, concise and grammatically correct correspondence, documents, and spreadsheets.
- Ability to multitask to meet deadlines while coping with frequent interruptions.
- Experience with Concur, preparing travel requests, mileage reimbursement, and process expense reports for students, faculty, and staff.
Job Description
Responsible for providing administrative support in the School of Journalism and Mass Communication. This includes primary support responsibilities for SJMC programs and other department duties as assigned. This position is in person on the San Marcos campus.
Job Duties
The Administrative Assistant II provides comprehensive administrative support to students, faculty, and staff within the School of Journalism and Mass Communication.
Front Office & Customer Service Create a welcoming and professional environment by greeting students, faculty, and visitors. Respond promptly to incoming phone calls and emails.Provide ongoing administrative support to departmental leadership and programs. Provide accurate information regarding programs, including basic registration guidance. Direct inquiries and provide referrals to appropriate campus resources as needed.
Administrative & Program Support Assist with student-related processes, including entering Media Practicum and Internship overrides. Support textbook adoption processes and submit work orders as required. Maintain and update unit records, including faculty office listings and contact directories each semester. Manage and update departmental emergency contact information. Train and supervise student workers in office procedures, customer service expectations, and daily operational tasks.
Travel & Financial Processing Prepare travel requests and coordinate travel arrangements for faculty, staff, and students. Process reimbursements and expense reports in accordance with university policies. Reconcile travel expenses and supply purchases to ensure accuracy and compliance. Support the Director with procurement card (P-Card) tracking, organization, and log maintenance.
Procurement & Office Operations Monitor office supply inventory and place orders through TSUS Marketplace. Order business cards, materials and supplies for faculty and staff. Coordinate and request guest parking, refreshments for visitors and events.
Other duties as assigned.
Front Office & Customer Service Create a welcoming and professional environment by greeting students, faculty, and visitors. Respond promptly to incoming phone calls and emails.Provide ongoing administrative support to departmental leadership and programs. Provide accurate information regarding programs, including basic registration guidance. Direct inquiries and provide referrals to appropriate campus resources as needed.
Administrative & Program Support Assist with student-related processes, including entering Media Practicum and Internship overrides. Support textbook adoption processes and submit work orders as required. Maintain and update unit records, including faculty office listings and contact directories each semester. Manage and update departmental emergency contact information. Train and supervise student workers in office procedures, customer service expectations, and daily operational tasks.
Travel & Financial Processing Prepare travel requests and coordinate travel arrangements for faculty, staff, and students. Process reimbursements and expense reports in accordance with university policies. Reconcile travel expenses and supply purchases to ensure accuracy and compliance. Support the Director with procurement card (P-Card) tracking, organization, and log maintenance.
Procurement & Office Operations Monitor office supply inventory and place orders through TSUS Marketplace. Order business cards, materials and supplies for faculty and staff. Coordinate and request guest parking, refreshments for visitors and events.
Other duties as assigned.
Additional Information to Applicants
Job Open Date
06/05/2026
Job Close Date (posting closes at midnight)
06/19/2026
Open Until Filled
No
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start
8:00AM
Normal Work Hours End
5:00PM
Posting Notices
Legal and Required Notices
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Why Choose Texas State University?
Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.
Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Salary : $3,173 - $3,583