What are the responsibilities and job description for the Administrative Assistant II position at Texas State University?
Posting Information
Posting Information
Posting Number
2026463
Posting/Functional Title
Administrative Assistant II
University Pay Plan Title
Administrative Assistant II
Location
Round Rock
Department
TXST RR - Student Success
Recruitment Type
Open Recruiting
Job Type
Full-Time
Funding Source
Permanent
Monthly Salary
$3,173
Job Category
Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- High school diploma or equivalency
- Experience in secretarial or administrative work in a professional office environment
- Ability to manage workload effectively with conflicting deadlines and priorities.
- Experience in basic office budgeting, purchasing, travel arrangements, and processing travel reimbursements.
- Ability to develop and maintain accurate and comprehensive records and files.
- Ability to coordinate details for small and large events.
- Ability to communicate effectively with colleagues, and internal and external stakeholders.
- Proficient in Microsoft Office software and Office Suite.
Preferred Qualifications
Minimum of two years experienced in secretarial or administrative support work
Bilingual candidates with Spanish proficiency
Ability to coordinate a variety of work activities and work as part of a team
Experience creating and editing publications
Experience in creating ads, videos and presentations
Bilingual candidates with Spanish proficiency
Ability to coordinate a variety of work activities and work as part of a team
Experience creating and editing publications
Experience in creating ads, videos and presentations
Job Description
The Administrative Assistant II provides administrative and general clerical support to the management and staff in Student Success and Academic Services at the Round Rock Campus.
Job Duties
- Provide direct administrative support to the Director for Student Success and Academic Services and serve as front-line reception staff.
- Assist students with appointments, queries about services, and make referrals as appropriate.
- Maintain multiple calendars.
- Work independently to coordinate, gather information, and compile data as needed for special projects.
- Utilize multiple software applications such as Microsoft Office, SAP, Qualtrics, Concur, Adobe, Zoom, Teams, Canva, Canvas, and Mailchimp.
- Assist with procurement and accounting functions.
- Coordinate, prepare, proofread, and track correspondence and reports.
- Book travel and prepare expense reports.
- Maintain confidential files and records.
- Answer multi-line phone system, take detailed messages, and provide excellent customer service.
- Maintain a close working relationship with the offices of the Division of Student Success, library, testing center, admissions, financial aid, advising, records and registration, and the office of the Vice President of Round Rock and providing appropriate triage services as needed.
- Perform other duties as assigned.
Additional Information to Applicants
This position is designated as an in-person role based at the Round Rock campus located in Round Rock, TX. The position serves as an essential on-site function and requires regular physical presence to effectively support departmental operations and student services.
Job Open Date
04/15/2026
Job Close Date (posting closes at midnight)
04/24/2026
Open Until Filled
No
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start
8:00AM
Normal Work Hours End
5:00PM
Posting Notices
Legal and Required Notices
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Why Choose Texas State University?
Join the Texas State Bobcat team and experience a career that offers more than just a job—it’s a path to a brighter future. As a Texas State employee, you’ll enjoy:
Exceptional Benefits: Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.
Generous Time Off: Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.
Wellness and Balance: Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.
Professional Growth: Explore a wide range of training, development courses, certifications, and educational support programs.
Welcoming Campus: Become part of a vibrant Bobcat community with numerous social and professional networks.
Tuition Benefits: Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
Retirement Security: Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.
At Texas State University, you’re not just an employee—you’re a valued member of a thriving and beautiful campus community. Start your journey with us today. https://www.hr.txst.edu/benefits.html
Salary : $3,173