What are the responsibilities and job description for the Administrative Assistant II | Front Desk Manager position at Texas State University?
Posting Information
Posting Information
Posting Number
2025427
Posting/Functional Title
Administrative Assistant II | Front Desk Manager
University Pay Plan Title
Administrative Asst II
Location
San Marcos
Department
Education Advising Center
Recruitment Type
Open to All
Job Type
Full-Time
Funding Source
Permanent
Monthly Salary
$3,167.00
Job Category
Non-Exempt
Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
- Strong writing ability and acute attention to detail, as demonstrated in a grammatically-correct, articulate, and concise cover letter specifically addressed to the “Education Advisor Search Committee”.
- Working knowledge and ease at working with common office software applications.
Preferred Qualifications
- Experience in a supervisory or leadership role
- Experience in customer service
- Experience having responsibility involving purchasing, budget, and/or inventory
Job Description
Responsible for providing general administrative and clerical support to College of Education Advising Center and in-person oversight of front desk, lobby, phone, and appointment booking processes, including supervision of student worker staff to support front desk processes.
Job Duties
- Customer Service: in consultation with the Advising Center Director, ensure outstanding customer service is provided to students and guests that visit or contact the College of Education Advising Center.
- Management of Student Workers: hire, train, schedule and report time, supervise, support, and address personnel issues so that performance is maximized.
- Communication: intake, outreach, and tracking of select student inquiries so that assistance is provided in a timely manner; interact with advisors, departmental staff, dean’s office, and other university offices; attend and participate in meetings, trainings, and professional development activities.
- Record Keeping: coordination of scanning/indexing electronic files so that documentation is organized and up to date.
- Budget: assist supervisor with monitoring, updating, and analyzing the allocated budget for the College of Education Advising Center; navigate one-time and recurring purchasing processes; monitor office inventory.
- Physical Office: coordinate opening and closing of office, facilitate requests to Facility Services for repairs and general upkeep.
- Special Projects: as assigned by supervisor.
Additional Information to Applicants
If given the opportunity to interview for the position, must be an exceptional communicator both verbally and non-verbally. Candidate should be able to clearly express how any prior work or life experiences, along with personal strengths and/or values, relate to the position.
Job Open Date
04/28/2025
Job Close Date (posting closes at midnight)
05/12/2025
Open Until Filled
No
Normal Work Days
Monday, Tuesday, Wednesday, Thursday, Friday
Normal Work Hours Start
8:00AM
Normal Work Hours End
5:00PM
Posting Notices
You will be required to electronically attach a resume and cover letter to your application.
Legal and Required Notices
Texas State University is an Equal Employment Opportunity/Affirmative Action Employer.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
Why work @ Texas State?
- Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
- Generous paid time off: vacation, holidays, sick days and many more!
- Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
- Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs.
- An inclusive Bobcat community: join our many social networks offered on and off-campus
- Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, welcoming, and growing universities in the nation.
Salary : $3,167
