What are the responsibilities and job description for the TPWD - Staff Services Officer III (Communications Division Budget Coordinator Staff Officer) position at Texas Parks and Wildlife Department?
Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00058359
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
TPWD MISSIONTo manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.EXCELLENT BENEFITS:Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.PLEASE NOTE:All applications must contain complete job histories in the WORK HISTORY SECTION to include:Job Title
Dates of employment (month/year)
Name of Employer, Name of Supervisor Description of duties performed
Volunteer experience credit is counted toward any experience requirement. Please list those experiences to receive credit towards meeting the minimum requirements.
Omission of data can be the basis for disqualification; you may state and#8216;unknownand#8217; for any incomplete fields.
College Transcripts are required at the time of interview (unless otherwise noted on the posting) if education is used to meet the minimum requirements of the job posting. A copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.
Applications with and#8220;See attached" or "See resume" will not be accepted in lieu of a completed application.
Resumes are encouraged as attachments but will not be used to determine eligibility
Work In Texas (WIT) Applications: WIT applicants are required to complete the supplemental questions to be considered for the posting. To complete the supplemental questions, login to CAPPS Recruit.IF THIS INFORMATION IS NOT SUBMITTED, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE.MILITARY OCCUPATIONAL SPECIALTY CODES:Job ClassificationServiceMilitary SpecialtyStaff Services Officer I-VIArmy36B, 42A, 51C, 89A, 92A, 92Z, 36A, 42B, 42H, 51C, 70C, 70F, 92A, 420A, 920A, 920BStaff Services Officer I-VINavyLS, LSS, PS, YN, YNS, 120X, 641XStaff Services Officer I-VICoast GuardSK, YN, FS, FIN10, PERS, SEI11, SEI15, WEPSStaff Services Officer I-VIMarine Corps0111, 0147, 0161, 0171, 0431, 0491, 3152, 4821, 8411, 8412, 0102, 0160, 0170, 0430, 2102, 4801, 4802, 4803, 4804, 4810, 6607, 8840, 8862Staff Services Officer I-VIAir Force2G0X1, 3F0X1, 3F1X1, 4A1X1, 8A200, 8U000, 16GX, 20C0, 30C0, 38FX, 60C0, 63AX, 63G0, 63S0Staff Services Officer I-VISpace Force63A*More information on military occupational specialty codes can be found below:https://www.onetonline.org/crosswalk/MOC/https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdfMILITARY EMPLOYMENT PREFERENCE:If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/.Required forms that will need to be attached with application for Military Employment Preference:Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation).
Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 13 0 or appropriate documentation.
Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.
Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders.
Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.Documentation must be attached to the application before military preference can be granted.HIRING CONTACT: Jimmy Alvarenga, (512) 389-4548, Email: jimmy.alvarenga@tpwd.texas.govPHYSICAL WORK ADDRESS: Communications Director's Office, 4200 Smith School Road, Austin TX 78744GENERAL DESCRIPTION:Under the direction of Communications Division Budget Manager, this position performs complex (journey-level) staff services work. Plans, coordinates and performs duties involving several staff services functions such as human resources, accounting, budgeting, purchasing, training, payroll, records management, and/or property management. Plans and coordinates special and administrative assignments and/or programs. Coordinates various records processing activities and responds to inquiries requiring the interpretation of regulations, policies and procedures. Provides assistance to and coordinates activities among several staff services functions and roles such as directors, supervisors/managers, and/or staff. May provide guidance to others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.ESSENTIAL JOB DUTIES:% of TimeEssential Job Duties by Category35%Human Resource, Training and/or Payroll Duties:Designated as the division representation for the agencyand#8217;s Safety and Risk Management Committee (SRMC) and assists with sending out monthly safety topics and monitoring divisionand#8217;s compliance with Safety Training submissions, and inspections. Serves as the Divisionand#8217;s Continuity of Operations Plan (COOP) Coordinator and back-up Emergency Relocation Group Member. Update the Divisionand#8217;s COOP and acts as the back-up for first point of contact when the plan is activated. Serves as Divisional HR Liaison, attends Partners in Excellence meetings, assists with Personnel Actions and reviews Hiring Matrices. Provides support and best practice advice to divisionand#8217;s Hiring Managers, throughout hiring process. Provides technical assistance in CAPPS Recruit. Serves as the Divisional Timesheet Administrator and assists the division with appropriate communications with Special Leaves, Payroll, Classification and Recruiting and Hiring teams within HR. Assists with necessary paperwork related to Telecommuting agreements, CAPPS and ePortal permissions and the updating of divisional organizational charts and/or rosters. May serve as a Division HR Work Group representative and as the Division Internship Coordinator, as needed. May assist with scheduling meeting space or coordination of virtual meetings for the division as needed. May assist with planning divisional-wide meetings, trainings and retreats.35%Purchasing, Accounting and/or Budgeting Duties:Assists Division Budget Manager with special projects, such as completing donation notices, expenditure corrections, monthly contractor reporting, internal/external award coordination/submissions, reconciling internal budget, tracking documents with CAPPS, and preparing special and/or periodic budget and financial related reports as required (including fiscal note requests). Has delegated purchase approval authority up to $10,000. Responsible for Voyager Fuel Bill funding/error corrections and coordinationg with Division Admins and SSOs. Maintains the division toll tag account. Assists division staff with acquisitions of new or replacement vehicles in c
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
TPWD MISSIONTo manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.EXCELLENT BENEFITS:Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, staggered work hours, Employee Assistance Program and a Return-to-Work Program. For new employees or rehires, health insurance is available on the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.PLEASE NOTE:All applications must contain complete job histories in the WORK HISTORY SECTION to include:Job Title
Dates of employment (month/year)
Name of Employer, Name of Supervisor Description of duties performed
Volunteer experience credit is counted toward any experience requirement. Please list those experiences to receive credit towards meeting the minimum requirements.
Omission of data can be the basis for disqualification; you may state and#8216;unknownand#8217; for any incomplete fields.
College Transcripts are required at the time of interview (unless otherwise noted on the posting) if education is used to meet the minimum requirements of the job posting. A copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.
Applications with and#8220;See attached" or "See resume" will not be accepted in lieu of a completed application.
Resumes are encouraged as attachments but will not be used to determine eligibility
Work In Texas (WIT) Applications: WIT applicants are required to complete the supplemental questions to be considered for the posting. To complete the supplemental questions, login to CAPPS Recruit.IF THIS INFORMATION IS NOT SUBMITTED, YOUR APPLICATION WILL BE CONSIDERED INCOMPLETE.MILITARY OCCUPATIONAL SPECIALTY CODES:Job ClassificationServiceMilitary SpecialtyStaff Services Officer I-VIArmy36B, 42A, 51C, 89A, 92A, 92Z, 36A, 42B, 42H, 51C, 70C, 70F, 92A, 420A, 920A, 920BStaff Services Officer I-VINavyLS, LSS, PS, YN, YNS, 120X, 641XStaff Services Officer I-VICoast GuardSK, YN, FS, FIN10, PERS, SEI11, SEI15, WEPSStaff Services Officer I-VIMarine Corps0111, 0147, 0161, 0171, 0431, 0491, 3152, 4821, 8411, 8412, 0102, 0160, 0170, 0430, 2102, 4801, 4802, 4803, 4804, 4810, 6607, 8840, 8862Staff Services Officer I-VIAir Force2G0X1, 3F0X1, 3F1X1, 4A1X1, 8A200, 8U000, 16GX, 20C0, 30C0, 38FX, 60C0, 63AX, 63G0, 63S0Staff Services Officer I-VISpace Force63A*More information on military occupational specialty codes can be found below:https://www.onetonline.org/crosswalk/MOC/https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdfMILITARY EMPLOYMENT PREFERENCE:If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted. If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/.Required forms that will need to be attached with application for Military Employment Preference:Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation).
Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 13 0 or appropriate documentation.
Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation.
Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders.
Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.Documentation must be attached to the application before military preference can be granted.HIRING CONTACT: Jimmy Alvarenga, (512) 389-4548, Email: jimmy.alvarenga@tpwd.texas.govPHYSICAL WORK ADDRESS: Communications Director's Office, 4200 Smith School Road, Austin TX 78744GENERAL DESCRIPTION:Under the direction of Communications Division Budget Manager, this position performs complex (journey-level) staff services work. Plans, coordinates and performs duties involving several staff services functions such as human resources, accounting, budgeting, purchasing, training, payroll, records management, and/or property management. Plans and coordinates special and administrative assignments and/or programs. Coordinates various records processing activities and responds to inquiries requiring the interpretation of regulations, policies and procedures. Provides assistance to and coordinates activities among several staff services functions and roles such as directors, supervisors/managers, and/or staff. May provide guidance to others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.ESSENTIAL JOB DUTIES:% of TimeEssential Job Duties by Category35%Human Resource, Training and/or Payroll Duties:Designated as the division representation for the agencyand#8217;s Safety and Risk Management Committee (SRMC) and assists with sending out monthly safety topics and monitoring divisionand#8217;s compliance with Safety Training submissions, and inspections. Serves as the Divisionand#8217;s Continuity of Operations Plan (COOP) Coordinator and back-up Emergency Relocation Group Member. Update the Divisionand#8217;s COOP and acts as the back-up for first point of contact when the plan is activated. Serves as Divisional HR Liaison, attends Partners in Excellence meetings, assists with Personnel Actions and reviews Hiring Matrices. Provides support and best practice advice to divisionand#8217;s Hiring Managers, throughout hiring process. Provides technical assistance in CAPPS Recruit. Serves as the Divisional Timesheet Administrator and assists the division with appropriate communications with Special Leaves, Payroll, Classification and Recruiting and Hiring teams within HR. Assists with necessary paperwork related to Telecommuting agreements, CAPPS and ePortal permissions and the updating of divisional organizational charts and/or rosters. May serve as a Division HR Work Group representative and as the Division Internship Coordinator, as needed. May assist with scheduling meeting space or coordination of virtual meetings for the division as needed. May assist with planning divisional-wide meetings, trainings and retreats.35%Purchasing, Accounting and/or Budgeting Duties:Assists Division Budget Manager with special projects, such as completing donation notices, expenditure corrections, monthly contractor reporting, internal/external award coordination/submissions, reconciling internal budget, tracking documents with CAPPS, and preparing special and/or periodic budget and financial related reports as required (including fiscal note requests). Has delegated purchase approval authority up to $10,000. Responsible for Voyager Fuel Bill funding/error corrections and coordinationg with Division Admins and SSOs. Maintains the division toll tag account. Assists division staff with acquisitions of new or replacement vehicles in c