Records Manager

Position: Records Manager    

Position Overview 
The Records Manager is responsible for developing, implementing, and leading a comprehensive records management program and responsible for managing a team that ensures the proper creation, classification, maintenance, protection, retrieval, and disposition of organizational records across all physical and electronic formats.

Key Responsibilities  
    
•    Manages the daily operations of records processing, classification, maintenance and retention; ensure compliance with applicable regulations, policies and procedures. 
•    Oversees processing and distribution of incoming and outgoing mail; monitors and ensures proper postage processing and the maintenance of postage meter equipment. 
•    Supervises staff to include prioritizing and assigning work, conducting performance evaluations, ensuring staff is trained and follow policies and procedures, maintaining a healthy and safe working environment, and making hiring and disciplinary recommendations.
•    Updates and maintains TMRS’ records retention schedule.  Ensures TMRS’ records retention schedule meets the requirements established by the State of Texas.
•    Serves as liaison with vendors regarding records management equipment and mail services, monitors processing schedules, and reviews vendor invoices for payment approval and timely processing.

Physical Requirements 

Sedentary work: Ability to lift and move 10 to 20 lbs. frequently and 20 to 50 lbs. occasionally. Ability to perform the essential job functions safely and successfully consistent with federal, state, and local standards.

Qualifications

Required

• Bachelor’s degree in Records Management, Information Science, Library Science, Business Administration, or a related field.  Or equivalent experience.  
• Five or more years of professional experience in records, information governance, or related work.
• Three or more years of management experience. 
• Strong working knowledge of records lifecycle management, maintaining retention schedule, and regulatory compliance.
• Experience with EDRMS platforms, imaging systems, and digital records workflows.
• Excellent organizational, analytical, and communication skills.
• Ability to work collaboratively with cross functional teams and manage multiple priorities.

Preferred

• Certifications such as CRM, CRA, IGP, or equivalent.
• Three or more years of management experience with records management teams.
• Experience with public sector recordkeeping standards.

Qualities We Are Looking For

• Ability to lead and coach others
• Technology forward approach
• Public service mindset
• Effective communicator
• Intellectual curiosity
• Accuracy and attention to detail
• Policy interpretation and regulatory literacy
• Strong Relationship building skills
• Process improvement mindset
• High integrity and stewardship of sensitive information

TMRS OverviewTexas Municipal Retirement System (TMRS) is a trusted partner to more than 940 cities across Texas, providing retirement, disability, and survivor benefits to over 270,000 public servants and their families. We are proud to be recognized as an example of fiduciary excellence through our management of more than $48 billion in Trust Fund assets.At TMRS, every role supports our mission: providing secure lifetime income to our members. Our work gives back to communities across Texas, and we take pride in doing it with integrity, accountability, and a commitment to excellence.

Compensation and Benefits

• Starting base salary based on experience and qualificationsParticipation in TMRS pension plan, with a 2:1 organization match
• Optional participation in a 457(b) deferred compensation plan
• Medical, dental, and vision insurance at no cost to employees
• Hybrid work opportunities; 12 paid holidays; generous leave
• Modern, centrally located Austin office

TMRS is an Equal Opportunity Employer.