What are the responsibilities and job description for the TJJD - Administrative Assistant II - (BWD) - 58631 position at Texas Juvenile Justice Department?
Please paste the following URL into a browser to view the entire job posting in the CAPPS Career Section: https://capps.taleo.net/careersection/ex/jobdetail.ftl?job=00058631
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
PLEASE NOTEYour job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month year), supervisorand#8217;s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete. Resumes do not take the place of this required information.Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:Work In Texas (WIT) applicants must complete the CAPPS Recruit Prescreening Questionnaire to be considered for the posting. To complete the Prescreening Questionnaire, go to CAPPS Recruit to register or login:and#8239;https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=enBENEFITSState of Texas Benefits and Retirement Information can be found at https://www.ers.texas.gov. Benefits include: Retirement plan, paid group health life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary ADD Insurance, Dependent Health Life insurance, Health Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.GENERAL DESCRIPTIONPerforms routine (journey-level) administrative support or technical program assistance work. Work involves preparing and disseminating information, maintaining tracking and records management systems, entering and verifying data in automated systems, reviewing case files, completing forms and reports, and providing administrative support to management and staff. Work requires frequent contact/collaboration with internal and external staff as well as the public. May train others.Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. May be required to work more than 40 hours per work week and occasional travel.ESSENTIAL DUTIESPrepares and disseminates information concerning agency programs, services, and procedures.Prepares, edits, and distributes correspondence, documents, forms, reports, publications, brochures, and studies.Performs general office duties such as processing incoming/outgoing mail; maintaining and ordering supplies and assisting with general human resources work.Maintains and retrieves files; and conducts data searches to retrieve data.Enters and maintains data in and retrieves data from databases.Maintains various tracking and records management systems.Coordinates travel arrangements and reservations and prepares and processes travel documents.Responds to inquiries and requests for information/records; and provides general interpretation of rules, regulations, policies, and procedures.Assists with answering and routing incoming phone calls, taking messages, and greeting and directing visitors to the appropriate staff.Assists others in completing forms.Assists in compiling and entering data for spreadsheets, charts, graphs, databases, summaries, or reports.Assists in scheduling and providing support for meetings, conferences, seminars, and interviews.Assists in the planning and execution of agency programs.May interact with others in coordinating activities.May assist in conducting the semi-annua inventory of fixed assets.May train others.Performs a variety of related duties not listed, to be determined and assigned as needed.Performs all duties in compliance with agency safety policies and procedures:Reports safety hazards and corrects hazards when possible.
Completes required documentation in the event of an accident/injury within requested timeframes.Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.Actively embody and support the Texas Model by demonstrating its core values in daily tasks and interactions with others.
Qualifications: MINIMUM QUALIFICATIONSExperience in administrative support, secretarial, clerical, or general office work in a field relevant to the assignment.Pre-employment conditions require acceptable results from mandatory:and#183; pre-employment drug test;and#183; finger printing and criminal records check.KNOWLEDGE, SKILLS, AND ABILITIESKnowledge of Business English, spelling, and punctuation.
Knowledge of office practices and administrative procedures.
Knowledge of records management rules, regulations, policies, procedures, and techniques.
Knowledge of agency policies and procedures.and#183; Skill in the use of a personal computer, applicable software, and other standard office equipment.and#183; Skill in office organization.and#183; Skill in answering phones and greeting visitors.Skill in public and human relations.and#183; Ability to develop special administrative analysis/summaries from staff reports and recommendations for review by a supervisor.Ability to prepare routine/special correspondence, reports, studies, forms, and documents.
Ability to perform data entry functions.
Ability to implement administrative procedures.
Ability to interpret rules, regulations, policies, and procedures.
Ability to understand and follow complex written and oral instructions.
Ability to establish and maintain strict confidentiality of sensitive information.
Ability to communicate effectively, both orally and in writing.
Ability to work effectively under pressure and in stressful conditions.
Ability to type with appropriate speed and accuracy for assignments.
Ability to prepare and maintain accurate records, files, and reports.
Ability to organize a professional work environment.
Ability to prioritize and manage multiple tasks; plan, organize, and coordinate work assignments; and meet deadlines.
Ability to be flexible and adapt to various situations.
Ability to establish and maintain effective working relationships with others.
Ability to train others.
Ability to work more than 40 hours per work week and travel occasionally.PHYSICAL DEMANDS AND WORKING CONDITIONSThe following physical demands and working conditions are representative of those encountered when performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.Analyzing
Ability to communicate effectively, orally and in writing
Ability to see
Ability to hear (with or without aid)
Identifying colors
Depth perception
Operate motor equipment
Heavy lifting, 25 lbs. over
Heavy carrying, 25 lbs. over
Pushing
Pulling
Repeated bending
Reaching above shoulder
Prolonged standing and walking
Walking
Standing
Sitting
Manual/finger dexterity
Dual simultaneous grasping
Climbing stairsVETERANSIn order to receive veteranand#8217;s preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application.Go to https://texasskillstowork.com/, h
You may apply to the job directly through the CAPPS Career Section. It is not necessary to apply both through Work In Texas and CAPPS Career Section
PLEASE NOTEYour job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment (month year), supervisorand#8217;s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete. Resumes do not take the place of this required information.Applicants must be able to pass a Criminal Background Check and any other requirements listed under Minimum Qualifications.APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS:Work In Texas (WIT) applicants must complete the CAPPS Recruit Prescreening Questionnaire to be considered for the posting. To complete the Prescreening Questionnaire, go to CAPPS Recruit to register or login:and#8239;https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=enBENEFITSState of Texas Benefits and Retirement Information can be found at https://www.ers.texas.gov. Benefits include: Retirement plan, paid group health life insurance for employee, paid holidays, paid vacation leave, paid sick leave, longevity pay, educational assistance program, employee assistance program. Optional add-on benefits include: Dental, Vision, Optional Life Insurance, Voluntary ADD Insurance, Dependent Health Life insurance, Health Dependent care flexible spending accounts, etc. Additionally, certain designated positions are eligible for hazardous duty pay, career ladder advancements, and free meals while on duty.GENERAL DESCRIPTIONPerforms routine (journey-level) administrative support or technical program assistance work. Work involves preparing and disseminating information, maintaining tracking and records management systems, entering and verifying data in automated systems, reviewing case files, completing forms and reports, and providing administrative support to management and staff. Work requires frequent contact/collaboration with internal and external staff as well as the public. May train others.Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. May be required to work more than 40 hours per work week and occasional travel.ESSENTIAL DUTIESPrepares and disseminates information concerning agency programs, services, and procedures.Prepares, edits, and distributes correspondence, documents, forms, reports, publications, brochures, and studies.Performs general office duties such as processing incoming/outgoing mail; maintaining and ordering supplies and assisting with general human resources work.Maintains and retrieves files; and conducts data searches to retrieve data.Enters and maintains data in and retrieves data from databases.Maintains various tracking and records management systems.Coordinates travel arrangements and reservations and prepares and processes travel documents.Responds to inquiries and requests for information/records; and provides general interpretation of rules, regulations, policies, and procedures.Assists with answering and routing incoming phone calls, taking messages, and greeting and directing visitors to the appropriate staff.Assists others in completing forms.Assists in compiling and entering data for spreadsheets, charts, graphs, databases, summaries, or reports.Assists in scheduling and providing support for meetings, conferences, seminars, and interviews.Assists in the planning and execution of agency programs.May interact with others in coordinating activities.May assist in conducting the semi-annua inventory of fixed assets.May train others.Performs a variety of related duties not listed, to be determined and assigned as needed.Performs all duties in compliance with agency safety policies and procedures:Reports safety hazards and corrects hazards when possible.
Completes required documentation in the event of an accident/injury within requested timeframes.Attends work on a regular and predictable schedule in accordance with agency attendance and leave policies.Actively embody and support the Texas Model by demonstrating its core values in daily tasks and interactions with others.
Qualifications: MINIMUM QUALIFICATIONSExperience in administrative support, secretarial, clerical, or general office work in a field relevant to the assignment.Pre-employment conditions require acceptable results from mandatory:and#183; pre-employment drug test;and#183; finger printing and criminal records check.KNOWLEDGE, SKILLS, AND ABILITIESKnowledge of Business English, spelling, and punctuation.
Knowledge of office practices and administrative procedures.
Knowledge of records management rules, regulations, policies, procedures, and techniques.
Knowledge of agency policies and procedures.and#183; Skill in the use of a personal computer, applicable software, and other standard office equipment.and#183; Skill in office organization.and#183; Skill in answering phones and greeting visitors.Skill in public and human relations.and#183; Ability to develop special administrative analysis/summaries from staff reports and recommendations for review by a supervisor.Ability to prepare routine/special correspondence, reports, studies, forms, and documents.
Ability to perform data entry functions.
Ability to implement administrative procedures.
Ability to interpret rules, regulations, policies, and procedures.
Ability to understand and follow complex written and oral instructions.
Ability to establish and maintain strict confidentiality of sensitive information.
Ability to communicate effectively, both orally and in writing.
Ability to work effectively under pressure and in stressful conditions.
Ability to type with appropriate speed and accuracy for assignments.
Ability to prepare and maintain accurate records, files, and reports.
Ability to organize a professional work environment.
Ability to prioritize and manage multiple tasks; plan, organize, and coordinate work assignments; and meet deadlines.
Ability to be flexible and adapt to various situations.
Ability to establish and maintain effective working relationships with others.
Ability to train others.
Ability to work more than 40 hours per work week and travel occasionally.PHYSICAL DEMANDS AND WORKING CONDITIONSThe following physical demands and working conditions are representative of those encountered when performing the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.Analyzing
Ability to communicate effectively, orally and in writing
Ability to see
Ability to hear (with or without aid)
Identifying colors
Depth perception
Operate motor equipment
Heavy lifting, 25 lbs. over
Heavy carrying, 25 lbs. over
Pushing
Pulling
Repeated bending
Reaching above shoulder
Prolonged standing and walking
Walking
Standing
Sitting
Manual/finger dexterity
Dual simultaneous grasping
Climbing stairsVETERANSIn order to receive veteranand#8217;s preference, a copy of your DD Form 214 (Certificate of Release or Discharge from Active Duty), VA disability rating (if applicable), or a DD Form 1300 (Report of Casualty) must be attached to your application.Go to https://texasskillstowork.com/, h