THC - Travel and Utilities Accountant (Accountant III) 26-29

JOB OBJECTIVE: Perform moderately complex accounting work related to travel reimbursements and basic utility payment processing for the agency. Work involves preparing and reviewing accounting records, vouchers, and reports; ensuring compliance with applicable state travel rules; and processing routine utility invoices (excluding complex statewide DIR and telecom accounts). Works under general supervision with limited latitude for the use of initiative and independent judgment.

ESSENTIAL DUTIES:

Travel

1. Review and process travel vouchers for agency staff, ensuring compliance with State and Agency rules and regulations and THC policies.

2. Assist staff with travel reimbursement questions and provide excellent customer service in resolving travel-related issues.

3. Assists with travel-related matters such as Hotel Engine platform and state travel contract vendors.

4. Assist with regular review and updating the THC Business Travel Guide and reimbursement funds.

5. Reconcile the Travel Advance Account monthly, addressing and resolving any discrepancies in a timely manner.

6. Grant access to new users on the Hotel Engine platform.

7. Research hotel area rates, make bookings, cancel reservations, and pull hotel booking confirmations and receipts, including travel backup when necessary.

8. Assist with processing new SWABIZ account access requests for authorized personnel.

9. Perform administrative duties related to agency business, ensuring compliance with travel policies, state laws, and agency procedures.

10. Assist with monitoring, tracking, and handling billing with the THC direct bill accounts.

11. Communicate effectively with staff and travelers to maintain compliance and recommend improvements to travel and accounting procedures.

12. Provide quality customer service to THC staff and answer questions promptly and help troubleshoot issues.

13. Assists in the collection, organization, analysis and/or preparation of materials in response for program information and reports.

Utilities

14. Process routine monthly utility invoices (e.g., electricity, water, waste, propane, local municipal utilities).

15. Review utility invoices for accuracy and appropriate approvals before voucher creation.

16. Create and enter payment vouchers into CAPPS for all assigned utility accounts.

17. Coordinate with historic sites to obtain confirmations of receipt of service or to resolve basic billing questions.

18. Track recurring utilities to ensure timely payment and prevent late charges or service interruptions.

19. Maintain a clean filing system for utility invoices and ensure all documentation complies with record retention requirements.

20. Notify supervisor of any unusual billing variances or site-reported service issues.

NON-ESSENTIAL DUTIES:

21. Perform other duties as assigned.

QUALIFICATIONS/REQUIREMENTS:

• Graduation from a four-year college or university with major coursework in accounting, finance, business, or related field (one year of related experience may substitute for one year of education).
• One (1) year of work experience in accounting, AP, travel reimbursement, or related financial work.
• Ability to maintain the security or integrity of the critical infrastructure;
• Valid driver’s license, acceptable driving record, and ability to drive a state vehicle; and
• Required to travel up to 10% of the work period.

PREFER:

None

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of State Travel Rules and Regulations;
• Strong math aptitude;
• Effective verbal and written communication, human relations and organizational skills;
• Effective critical thinking skills;
• Skill in accurate data entry;
• Strong attention to detail;

• Ability to maintain the highest level of confidentiality;
• Ability to analyze problems, evaluate alternatives and recommend effective solutions;
• Ability to process information in a logical manner and to assess validity;
• Ability to work effectively under pressure and meet deadlines while maintaining extreme attention to detail;
• Ability to multi-task in a fast-paced environment;
• Ability to adapt successfully and quickly to change and deliver quality results in a timely manner;
• Ability to plan, organize and work independently, as well as within a team environment; and
• Ability to exercise sound judgment and discretion.

REGISTRATION, CERTIFICATION, OR LICENSURE:
Must have or obtain a valid Driver’s License and Defensive Driving Course to be able to operate state vehicles.

ENVIRONMENT/PHYSICAL CONDITIONS: Normal office work environment and may have exposure to dust and environmental allergens consistent with normal business activities and human contact. Mostly sedentary in nature but may involve walking, standing, pulling, and pushing; kneeling, stooping, and bending; performing tasks requiring fine motor skills and coordination; and safely lifting and carrying items weighing up to 30 pounds. Must be able to work extended periods at a computer, and may require working extended hours and some evenings, weekends, and overnight, as needed. Involves safely operating a state vehicle and, driving for long distances, and traveling by airplane.

MILITARY EMPLOYMENT PREFERENCE: All CAPPS Recruit job postings extend priority of service to veterans, a surviving spouse, orphan of a veteran who was killed while on active duty, spouse of a member of the US Armed Forces/Texas National Guard serving on active duty, or spouse of a veteran with a disability if the spouse is the primary income for the household.

To receive Military Employment preference, a copy of the DD 214, NA Form 13038, VA Summary Benefits Letter, or a DD Form 1300 must be provided before an interview can be extended.

REMARKS (Application procedures, Special requirements): State of Texas application must be submitted through the CAPPS website. Only applicants interviewed will be notified of their selection or non-selection. Resumes will NOT be accepted in place of a completed application.

The Texas Historical Commission is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex (gender, sexual orientation, and pregnancy), national origin, disability, age, military status, genetic information, or protected activity in recruitment, selection, appointment, training, promotion, retention, or any other personnel action or deny any benefits or participation in programs or activities which it sponsors.

Section 651.005 of the Government Code requires males, ages 18 through 25, to provide proof of their Selective Service registration or of their exemption from the requirement as a condition of state employment.

As part of the employment process, THC will conduct a driving and criminal background check. Unsatisfactory information relevant to the position may disqualify the applicant from employment.

Disability access for testing and interview accommodations can be provided upon reasonable notice by contacting Human Resources at 512-305-6729.

THC participates in E-Verify and will provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

Additional Military Crosswalk information can be accessed at:

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AccountingAuditingandFinance.pdf

Veterans: Go to www.texasskillstowork.com for assistance translating your military work experience and training courses into civilian job terms, qualifications/requirements, and skill sets.

For New Hires/Rehires: Health insurance is available the 1st of the following month after a 60-day waiting period.

AN EQUAL OPPORTUNITY

AFFIRMATIVE ACTION EMPLOYER