Program Specialist I - Maintenance Office Administrator - Middleton Unit (024849)

I. JOB SUMMARY

Performs routine consultative services and technical assistance work. Work involves assisting with
planning, developing, and implementing an agency program; and providing consultative services and
technical assistance to program staff, government agencies, community organizations, and the
public. Works under moderate supervision with limited latitude for the use of initiative and
independent judgment.

II. ESSENTIAL FUNCTIONS

A. Provides support and collaborates in the planning, development, implementation, analysis, and
documentation of a unit maintenance program; requisitions and tracks merchandise, supplies,
parts, and equipment necessary for unit maintenance and construction activities; maintains
perpetual inventory control of materials and supplies using automated systems; and develops
and maintains automated records of labor and material used in maintenance and construction
activities.

B. Coordinates the preparation, editing, and distribution of correspondence, reports, studies, and
forms; and audits field operating reports, invoices, requisitions, purchase orders, work orders,
and other documents.

C. Coordinates maintenance and construction work between staff and departments of the agency;
and confers with staff on maintenance and construction program problems.

D. Trains and supervises inmates in administrative support procedures used in unit maintenance
and construction programs.

E. Assists in maintaining the security of assigned inmates.

• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

III. MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

1. Graduation from an accredited senior high school or equivalent or GED.

2. Five years full-time, wage-earning customer service, clerical, administrative support, or
technical program support experience. Fifteen semester hours from a college or university
accredited by an organization recognized by the Council for Higher Education Accreditation
(CHEA) or by the United States Department of Education (USDE) may be substituted for
each six months of experience.

3. Facilities maintenance experience preferred.

4. Experience in the supervision of employees or inmates preferred.

• Ability to maintain the security and integrity of critical infrastructure as it is defined by state

B. Knowledge and Skills

1. Knowledge of office practices and administrative procedures.

2. Knowledge of business terminology, spelling, punctuation, and grammar.

3. Knowledge of agency and departmental organizational structure, policies, procedures,
rules, and regulations preferred.

4. Skill to communicate ideas and instructions clearly and concisely.

5. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the
public.

6. Skill to interpret and apply rules, regulations, policies, and procedures.

7. Skill in problem-solving techniques.

8. Skill in the use of computers and related equipment in a stand-alone or local area network
environment.

9. Skill to prepare and maintain complex records and files in an automated system.

10. Skill to plan work in order to meet established guidelines.

IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend
repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze,
alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate
motor equipment.

B. Conditions include working inside, working around machines with moving parts and moving
objects, radiant and electrical energy, working closely with others, working alone, working
protracted or irregular hours, and traveling by car, van, bus, and airplane.

C. Equipment (machines, tools, devices) used in performing only the essential functions include
computer and related equipment, calculator, copier, fax machine, telephone, dolly, and
automobile.

Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor’s name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

*Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. *

Questions regarding this posting may be directed to:

Shelbie Morrow
Human Resources Headquarters
2 Financial Plaza, STE 600
Huntsville, TX 77340
PH (936) 437-4106
EMAIL hr.selectionsteam3@tdcj.texas.gov

The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

Military Crosswalk Guide - Prepared by the State Auditor's Office

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.