What are the responsibilities and job description for the Administrative Coordinator I position at Texas A&M University?
Job Title
Administrative Coordinator I
Agency
Texas A&M University
Department
Office for Youth Engagement
Proposed Minimum Salary
$4,000.00 monthly
Job Location
College Station, Texas
Job Type
Staff
Job Description
What We Want
We are looking for a detail-oriented, service-minded professional who thrives on keeping an office running smoothly and creating a welcoming environment for staff and visitors. The ideal candidate is highly organized, takes initiative to anticipate needs, and balances routine administrative tasks with flexibility to support a fast-paced team. This role is a good fit for someone who enjoys being the go-to person for day-to-day operations and takes pride in creating order and efficiency.
What You Need To Know
Salary: $45,000 - $48,000 Based on selected hires qualifications
Note: A cover letter and resume are strongly recommended.
Qualifications
Required Education and Experience
Administrative Support
The Office for Youth Engagement was created to increase Texas youth’s knowledge of post-secondary opportunities through strategic engagement with Texas A&M University. Our team works collaboratively with partners across the University as well in communities across the State of Texas to create opportunities for youth to connect with career aspirations and understand the value of education.
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Administrative Coordinator I
Agency
Texas A&M University
Department
Office for Youth Engagement
Proposed Minimum Salary
$4,000.00 monthly
Job Location
College Station, Texas
Job Type
Staff
Job Description
What We Want
We are looking for a detail-oriented, service-minded professional who thrives on keeping an office running smoothly and creating a welcoming environment for staff and visitors. The ideal candidate is highly organized, takes initiative to anticipate needs, and balances routine administrative tasks with flexibility to support a fast-paced team. This role is a good fit for someone who enjoys being the go-to person for day-to-day operations and takes pride in creating order and efficiency.
What You Need To Know
Salary: $45,000 - $48,000 Based on selected hires qualifications
Note: A cover letter and resume are strongly recommended.
Qualifications
Required Education and Experience
- Bachelor's degree or equivalent combination of education and experience
- Two years of experience in office administration
- Class “C” vehicle operator’s license or ability to obtain within 30 days of employment
- Experience managing and ordering inventory
- Experience assisting with the coordination of events or programs
- Experience with web tools such as AggieBuy, LaserFische, Emburse, Teams, and OneDrive
- Proficient interpersonal skills to warmly and effectively engage with guests and partners
- Adaptability and flexibility to support shifting needs
- Skilled in general office procedures and administrative practices
- Able to multitask in a fast-paced environment
- Proficient in technology including email and calendar applications, Word, Excel, and Teams
Administrative Support
- Serves as the first point of contact for visitors, students, and community members, greeting guests and directing them appropriately
- Manages office reception responsibilities, including answering phones, responding to general inquiries, and routing messages
- Maintains organized office and storage spaces; ensures supplies, materials, and shared resources are stocked and accessible
- Oversees upkeep of the kitchen, workroom, and conference spaces to ensure they are tidy, welcoming, and functional
- Coordinates scheduling and logistics for internal office use of shared spaces, conference rooms, and equipment
- Prepares and organizes materials for meetings and events, including printing, copying, and assembling packets
- Monitors and orders office supplies
- Processes purchases and maintains accurate records of expenditures
- Handles incoming and outgoing mail and deliveries
- Provides general administrative support such as filing, scanning, document formatting, and maintaining electronic and physical records
- Supports onboarding logistics for new staff and student workers, including desk setup, office orientation, and access to shared systems
- Provides administrative and planning support for on program preparation, on-campus youth programs and the Symposium on Youth Engagement
- Manages the fulfillment process for the LevelUp Texas Club
- Assists with the updating of Office webpages including the Intranet, Office webpages, and the Aggie Camp Finder
- Maintains required risk-related documentation including the secure storage of waivers and other youth programming files on behalf of the office
- Develops and manages protocols for supply ordering and restocking of the workroom and other shared materials
- Purchases workroom and office supplies, including travel to and from stores to purchase
- Serves as departmental parking representative
- Assists with expense tracking and budget management
- Negotiates with vendors and manages contracts for office-related purchasing
- Coordinates with facilities staff on repairs, maintenance, and workspace needs
- Manages office access and keys on behalf of the office
- Assists Director with the creation of reports including data collection and reporting
- Assists Director with special projects as needed
- Reviews documents and assists Director with meeting preparation as needed
The Office for Youth Engagement was created to increase Texas youth’s knowledge of post-secondary opportunities through strategic engagement with Texas A&M University. Our team works collaboratively with partners across the University as well in communities across the State of Texas to create opportunities for youth to connect with career aspirations and understand the value of education.
Our Commitment
Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experience. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Salary : $45,000 - $48,000
