Program Specialist I

Job Title

Agency

Department

Proposed Minimum Salary

Job Location

Job Type

Job Description

What We Want

The College of Pharmacy is looking for a Program Specialist to serve as a member of the Office of Experiential Education team. We desire an individual who subscribes to and supports our commitment as stated above. The successful applicant will bring an expert level of experience to the position and understand the demands of supporting executives in a fast-paced environment. This person must be professional, enjoy working in a high-volume environment and be able to apply strong organizational skills while being flexible in their daily routine. If this is you, we invite you to apply to become a member of our team.

What You Need to Know

Salary Range: Salary will be commensurate based on selected hire’s qualifications.

Cover Letter & Resume: A cover letter and resume are strongly recommended

Essential Duties/Tasks

Programming

• Research and monitor student compliance with rotation hours, assignment completion, and site requirements for clinical experiences by pulling and analyzing reports from compliance systems. Verify accuracy of records, compile findings into clear reports and communicate with students and preceptors regarding issues and non-compliance. Communicate with preceptors regarding unverified hours, evaluations, and coursework.

  • Recognize potential operational risks of non-compliance and make appropriate recommendations based on documentation and relevant facts.

• Assist the Office of Experiential Education (OEE) and faculty and staff, when required, by providing administrative support.

• Maintain visibility and be approachable to all students, faculty, administrators, preceptors and other stakeholders.

• Handle routine correspondence and serve as a liaison with students, preceptors, sites and key stakeholders without direct supervision.

  • Prepare and retain operation, fiscal, and other records/reports for the OEE.

• Assist with execution and maintenance of business affiliations and partnerships with potential and established preceptors, while exhibiting a professional and positive image for the College.

• Attend meetings and conferences as needed.

OEE Support

• Participates in cross-training within the Office of Experiential Education and provides backup support for scheduling, onboarding, and placement of IPPE and APPE students. Assist with Coordination of Preceptor CE Programming by communicating with CE accrediting partners and contributing faculty, staff, and preceptors.

• Oversee transmission of CE course participation information to CE accrediting partners and troubleshoots any issues.

• Answer the phone for the OEE, while maintaining an attitude that fosters teamwork and providing effective office, College, HSC and University-wide cooperation.

• Assist in the day-to-day operations of OEE.

• Collect OEE Newsletter items and stories to prepare for publication.

Qualifications

Required Education and Experience

• Bachelor’s degree in applicable field or equivalent combination of education and experience.

• No prior experience required
  

Preferred Qualifications

• Ability to complete detailed work.

• Ability to answer multi-line telephone.

• Ability to develop short-and long-range plans.

• Ability to work as a team member, independently, and without close supervision.

• Ability to meet deadlines and work in a shared office space.
  

Preferred Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others.

• Knowledge of word processing and spreadsheet applications.

• Excellent verbal and written communication skills.

• Strong interpersonal, organizational, and customer service skills.

• Maintains attention to detail and utilizes sound judgment .

• Ability to use AI tools appropriately to enhance workflow, reporting, and communication.
  

Who We Are

As one of the fastest-growing academic health centers in the nation, the Texas A&M University Health Science Center encompasses five colleges and numerous centers and institutes working together to improve health through transformative education, innovative research and team-based health care delivery.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

• 12-15 days of annual paid holidays

• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

• Automatic enrollment in the Teacher Retirement System of Texas

• Health and Wellness: Free exercise programs and release time

• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

• Living Well, a program at Texas A&M that has been built by employees, for employees

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.