What are the responsibilities and job description for the Conference and Events Coordinator position at Texas A&M Engineering Extension Service - TEEX?
Job Title
Conference and Events Coordinator
Agency
Texas A&M Engineering Extension Service
Department
Law Enforcement and Protective Services
Proposed Minimum Salary
$25.22 hourly
Job Location
Bryan, Texas
Job Type
Temporary/Casual Staff (Fixed Term)
Job Description
Conference and Events Coordinator
$25.22 per hour
1 Position
Part-Time Position
Bryan, Texas
The Role at a Glance
The Conference and Events Coordinator serves on a team of marketing experts at the Law Enforcement & Protective Services Training Division located at the Texas A&M RELLIS Campus. Supports the division and law enforcement, forensics, explosives, emergency communications, security, and corrections program competencies through communication and marketing efforts. Responsible for coordinating, planning, and executing division conferences/special events and maintaining marketing conference and event assets and associated materials. May receive input and guidance from peer Marketing Coordinators.
This position reports to the Curriculum, Certification, and Marketing Director.
Qualifications Of The Role
Essential Duties, Tasks, And Percentages
Conferences & Program/Special Events - 60%
The Texas A&M Engineering Extension Service (TEEX) is an internationally recognized leader in emergency response training, workforce training, and technical assistance. Major TEEX competencies include fire and rescue, infrastructure and safety, law enforcement, cybersecurity, economic and workforce development, and homeland security. Every TEEX employee has a direct impact on Making a Difference to the professionals who respond to emergencies, safeguard communities, and ultimately save lives.
We are focused on enhancing organizational effectiveness by creating an optimal work environment that empowers employees to improve themselves and their communities. Additionally, we offer competitive salaries and benefits, value work/life balance, and support employees' education and professional development.
Benefits You Can Expect from TEEX
Wage Employee Benefits
Applications must either have all job application data entered, or a resume attached. Not doing so could result in an incomplete submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Conference and Events Coordinator
Agency
Texas A&M Engineering Extension Service
Department
Law Enforcement and Protective Services
Proposed Minimum Salary
$25.22 hourly
Job Location
Bryan, Texas
Job Type
Temporary/Casual Staff (Fixed Term)
Job Description
Conference and Events Coordinator
$25.22 per hour
1 Position
Part-Time Position
Bryan, Texas
The Role at a Glance
The Conference and Events Coordinator serves on a team of marketing experts at the Law Enforcement & Protective Services Training Division located at the Texas A&M RELLIS Campus. Supports the division and law enforcement, forensics, explosives, emergency communications, security, and corrections program competencies through communication and marketing efforts. Responsible for coordinating, planning, and executing division conferences/special events and maintaining marketing conference and event assets and associated materials. May receive input and guidance from peer Marketing Coordinators.
This position reports to the Curriculum, Certification, and Marketing Director.
Qualifications Of The Role
- Bachelor's degree from an accredited college or university or an equivalent combination of education and experience.
- Three years of experience in communications, marketing and/or event management.
- Must have a valid motor vehicle operator's license or ability to obtain within 30 days of employment.
Essential Duties, Tasks, And Percentages
Conferences & Program/Special Events - 60%
- Coordinates conference and program/special event preparations for the division, such as graduations, industry conferences, TEEX career events, and/or division-related marketing activities and social events.
- Maintains TEEX and industry conference and program/special event compliance according to policies and procedures.
- Maintains a conference and program/special event tracking system with timely information and updates.
- Completes all registration requirements and order any necessary furnishings for conferences and program/special events.
- Conducts periodic assessments and maintain compliance with dates and deliverables to ensure conferences and program/special events are being completed on time and budget.
- Supports conference and program/special events to include packaging and shipping promotional materials and marketing equipment as needed.
- Ensures all materials and equipment are complete, correct, and functional prior to packing out/shipping as well as properly accounted for when the pack out/shipment returns.
- Creates a plan for implementing and promoting conferences and program/special events.
- Monitors deliverables and timelines, notify supervisor when issues arise, and take corrective action as appropriate.
- Assists with preparation of conference and program/special event budgets.
- Travels to conferences and special events when requested.
- Organizes, leads, and facilitates development and marketing meetings as necessary.
- Captures photographs and/or video footage of special events and classes as requested.
- Assists with writing, editing, designing, producing, and proofing brochures, invitations, advertisements, flyers, newsletters, and other deliverables as requested.
- Formats and edits deliverables according to brand/style guide specifications.
- Prepares documents for professional printing or publication through other means as specified by the marketing leadership.
- Remediates electronic documents for 508 accessibility.
- Promotes collaboration, partnerships, and relationships among the design team.
- Assists in the development and implementation of the division communications plan.
- Represents the division on committees and working groups related to marketing activities as assigned.
- Assists with the maintenance of all marketing assets, such as booth displays, booth materials, marketing giveaways and swag, literature, etc.
- Maintains a proper inventory of marketing giveaway, swag, and literature.
- Replenishes/orders items as necessary.
- Maintains booth frames and orders replacement parts when necessary to be complete, correct, and functional.
- Maintains and safeguards assigned divisional equipment and property.
- Performs additional work duties as assigned.
The Texas A&M Engineering Extension Service (TEEX) is an internationally recognized leader in emergency response training, workforce training, and technical assistance. Major TEEX competencies include fire and rescue, infrastructure and safety, law enforcement, cybersecurity, economic and workforce development, and homeland security. Every TEEX employee has a direct impact on Making a Difference to the professionals who respond to emergencies, safeguard communities, and ultimately save lives.
We are focused on enhancing organizational effectiveness by creating an optimal work environment that empowers employees to improve themselves and their communities. Additionally, we offer competitive salaries and benefits, value work/life balance, and support employees' education and professional development.
Benefits You Can Expect from TEEX
Wage Employee Benefits
- Flexible work schedule on an as-needed basis, perfect for supplemental income.
- Optional retirement savings programs through The Texas A&M University System.
- Time as a wage employee with TEEX counts toward Lifetime and State Service for State of Texas full-time employee benefits.
- Expand your network and build lasting connections with industry experts and peers.
- Enhance your skills and professional growth while representing a world-class organization.
- Learn more about the career paths and professional development opportunities available to all TEEX employees.
Applications must either have all job application data entered, or a resume attached. Not doing so could result in an incomplete submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.
Salary : $25
