What are the responsibilities and job description for the Business Coordinator I position at Texas A&M AgriLife?
Job Title
Business Coordinator I
Agency
Texas A&M Agrilife Research
Department
AgriLife Research Center for Managed Technology Services (ARCMTS)
Proposed Minimum Salary
Commensurate
Job Location
College Station, Texas
Job Type
Staff
Job Description
About Texas A&M AgriLife
Texas A&M AgriLife is comprised of the following Texas A&M University System members:
- Texas A&M AgriLife Extension Service
- Texas A&M AgriLife Research
- College of Agriculture and Life Sciences at Texas A&M University
- Texas A&M Forest Service
- Texas A&M Veterinary Medical Diagnostic Laboratory
As the nation’s largest most comprehensive agriculture program, Texas A&M AgriLife brings together a college and four state agencies focused on agriculture and life sciences within The Texas A&M University System. With over 5,000 employees and a presence in every county across the state, Texas A&M AgriLife is uniquely positioned to improve lives, environments and the Texas economy through education, research, extension and service.
Click
here
to learn more about how you can be a part of AgriLife and make a difference in the world!
Position Information
The Business Coordinator I, under general supervision, provides support and coordination of a variety of CMTS business and financial activities requiring independent judgment, including reviewing CMTS business documents and assisting in developing, monitoring, and reporting accounts, service-block activity, and budget data as directed by the supervisor. The role requires an analytical mindset and the ability to navigate and build reports through financial systems such as Canopy, as well as process transactions through iPayments and FAMIS. The coordinator will also assist with business documentation organization and filing to support operational efficiency.
Responsibilities:
- Reviews and approves CMTS vouchers and requisitions. Reviews and audits reconciliations of multiple CMTS unit accounts. Monitors and reports on CMTS budget activity, including service-block utilization. Prepares monthly and annual financial reports. Provides input to policies and interprets policies and procedures.
- Coordinates annual fiscal year closing activities and drafts new fiscal year plans. Coordinates routine fiscal activities for CMTS. Proposes solutions to routine financial and operational problems. Communicates cash handling procedures, coordinates and approves cash handling activities, and implements and coordinates CMTS purchasing activities. Coordinates inventory processes and maintenance of CMTS business files.
- Generates and maintains CMTS operational reports, including active project reports, service-block utilization, and workload summaries; may create or update reporting dashboards using Power BI, Canopy, or other CMTS reporting tools.
- May serve as a liaison with financial units.
- Assists in planning, developing, implementing, coordinating, and monitoring CMTS business programs or services.
- May assist with administration of CMTS contracts and service agreements. Assists in preparing budgets for review by principal investigator(s) or CMTS leadership. Develops financial and statistical analyses and summary reports. Composes correspondence. Assists with administration of unit, program, or project operations.
- Participates in the hiring and training of CMTS business staff and/or student workers and may provide supervision. Trains staff on new and existing business procedures and provides policies and regulations to staff.
- Performs other duties as assigned.
Required Qualifications:
- Bachelor’s degree or equivalent combination of education and experience.
- Two years of related experience in business operations, finance, accounting, or administrative support roles.
- Knowledge of word processing, spreadsheet applications, and financial systems; ability to learn and navigate CMTS tools such as Canopy, iPayments, and FAMIS.
- Strong interpersonal and communication skills, with the ability to work collaboratively across CMTS teams and partner institutions.
- Effective planning, organizational, and analytical skills, including the ability to interpret financial data and prepare reports.
- Ability to multitask, manage competing priorities, and work cooperatively with others in a dynamic service-center environment.
Applicant Instructions: Include a Resume, Cover Letter, and References with your application.
Salary: Pay Grade 8 (Compensation will be commensurate to selected hire’s experience.)
Note: Full-time remote work is not available for this position. However, partially remote work may be available, pending employee eligibility requirements are met in accordance with AgriLife Alternate Work Location Procedures.
Why Work at Texas A&M AgriLife?
When you choose to work for Texas A&M AgriLife, you become part of an organization that is an established leader in agriculture and life sciences with a wide range of capabilities to meet the needs of our statewide, national, and international constituents.
In addition, Texas A&M AgriLife offers a comprehensive benefit package including the following:
- Health, dental, vision, life and long-term disability insurancewith Texas A&M AgriLife contributing to employee health and basic life premiums
- 12-15 days of annual paid holidays
- Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
- Automatic enrollment in the Teacher Retirement System of Texas
- Employee Wellness Initiative for Texas A&M AgriLife
All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.
Equal Opportunity/Veterans/Disability Employer.