What are the responsibilities and job description for the Academic Operations & Communication Specialist position at Texans Can Academies?
Position Summary
The Academic Operations & Communications Coordinator supports the academic leadership team by managing scheduling, communications, data analysis, and administrative functions that drive instructional effectiveness and organizational alignment. This role serves as a central hub between academic initiatives, district operations, and external communications, ensuring seamless execution of key academic priorities and stakeholder engagement.
The Academic Operations & Communications Specialist supports the academic leadership team by coordinating communications, managing operational processes, supporting board functions, and analyzing data to drive instructional effectiveness. This role serves as a key liaison across departments, campuses, and the community, ensuring alignment, organization, and effective execution of curriculum initiatives and district priorities.
Qualifications
Academic Operations & Scheduling
Mental Demands/Physical Demands/Environmental Factors
Working with frequent interruptions, maintaining emotional control under stress. Occasional prolonged or irregular hours. Regular district-wide travel to multiple work locations as assigned; moderate lifting and carrying up to 20lbs. General office-setting conditions; some work outside at events or other locations.
Work Schedule
The schedule may vary and may include evenings and weekends. The schedule generally conforms to normal office hours.
Equipment Used
Personal computer, printer, copiers, fax machine, and calculator.
The Academic Operations & Communications Coordinator supports the academic leadership team by managing scheduling, communications, data analysis, and administrative functions that drive instructional effectiveness and organizational alignment. This role serves as a central hub between academic initiatives, district operations, and external communications, ensuring seamless execution of key academic priorities and stakeholder engagement.
The Academic Operations & Communications Specialist supports the academic leadership team by coordinating communications, managing operational processes, supporting board functions, and analyzing data to drive instructional effectiveness. This role serves as a key liaison across departments, campuses, and the community, ensuring alignment, organization, and effective execution of curriculum initiatives and district priorities.
Qualifications
- Education/Certification:
- Bachelor’s degree in a related field preferred; however, a combination of relevant education and industry experience at the campus or district level may be considered in lieu of a degree.
- Minimum of four years of administrative support experience for campus or central office departments in an educational environment.
- Special Knowledge/Skills:
- Excellent interpersonal and oral communication skills
- Strong organizational and project management skills with the ability to manage multiple priorities
- Experience with data analysis, reporting tools, and presentation software (e.g., Excel, PowerPoint, Google Workspace)
- Excellent written and verbal communication skills
- Experience with social media management and/or marketing communications preferred
- Familiarity with board governance processes and tools (e.g., BoardBook) is a plus
Academic Operations & Scheduling
- Coordinate and maintain the academic calendar, including learning walks, professional development sessions, and district-wide instructional events
- Schedule and organize academic team meetings, campus visits, and board-related activities
- Ensure alignment between district calendar, academic initiatives, and key milestones
- Manage and create content for social media platforms to highlight academic initiatives and campus successes
- Develop and distribute newsletters for internal and external stakeholders
- Support district marketing efforts in collaboration with leadership
- Prepare BoardBook materials, presentations, and supporting documentation for board meetings
- Provide logistical and administrative support for academic board activities
- Assist in the coordination of executive-level communications and reporting
- Assist with Board meeting preparation and minutes documentation
- Ensure Board Goals, Superintendent Constraints and progress monitoring are tracked and posted accordingly.
- Collect, analyze, and present academic and operational data to support decision-making
- Create dashboards, reports, and visual presentations for leadership
- Monitor key performance indicators and support continuous improvement efforts
- Design high-quality presentations for professional development, board meetings, and leadership updates
- Support the creation of training materials and academic resources
- Provide general administrative support to the academic team, including documentation, correspondence, and project coordination
- Maintain organized systems for files, reports, and communication records
- Assist with special events and tasks.
- Fulfill other duties as required.
Mental Demands/Physical Demands/Environmental Factors
Working with frequent interruptions, maintaining emotional control under stress. Occasional prolonged or irregular hours. Regular district-wide travel to multiple work locations as assigned; moderate lifting and carrying up to 20lbs. General office-setting conditions; some work outside at events or other locations.
Work Schedule
The schedule may vary and may include evenings and weekends. The schedule generally conforms to normal office hours.
Equipment Used
Personal computer, printer, copiers, fax machine, and calculator.