What are the responsibilities and job description for the Project Administrator (Lafayette, LA) position at Tetra Tech?
We are a systems integration and engineering services company with a passion for tearing down industrial inefficiencies. We believe that systems integration is fundamental to leveraging new and well-established technologies against operational challenges in the manufacturing and industrial ecosystem. Our objective is to be the trusted, first-choice service provider for delivering best-in-class operational technology to control, automate, operate, analyze and optimize assets.
Key Responsibilities
Required Qualifications
In addition to rewarding job opportunities and continuous growth, we offer an enjoyable working environment, where teamwork and respectful collaboration is highly valued. We offer the benefits of a midsized local office atmosphere backed by a large network of highly skilled professionals.
Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties.
Additional Information
Key Responsibilities
- Project Administration.
- Support project managers with administrative coordination throughout the project lifecycle.
- Maintain organized and accurate project files, contracts, purchase records, and correspondence.
- Track project schedules, action items, and deliverables.
- Prepare project status reports, summaries, and documentation for internal review.
- Coordinate meetings, approvals, and communications across teams.
- Support project closeout activities, including documentation and cost reconciliation.
- Prepare, process, and track purchase requisitions and purchase orders in accordance with approval and budget controls.
- Monitor project expenditures against approved budgets and cost forecasts.
- Track committed costs, actual costs, and variances for materials, services, and labor-related purchases.
- Assist project managers with budget tracking, cost reporting, and cost-to-complete updates.
- Review invoices for accuracy, proper coding, and alignment with purchase orders and contracts.
- Support invoice reconciliation and approval processes in coordination with accounting.
- Identify potential cost overruns or discrepancies and communicate findings to project leadership.
- Communicate pricing, scope, delivery timelines, and cost expectations with vendors and suppliers.
- Support negotiations and change requests by providing pricing and cost documentation.
- Serve as a liaison between project teams, vendors, and accounting to ensure clear financial communication.
- Maintain accurate data in project management, purchasing, and financial tracking systems.
- Develop and update spreadsheets and reports related to costs, purchasing status, and budget performance.
- Support audits and internal reviews by providing complete and organized cost documentation.
Required Qualifications
- High school diploma or equivalent; associate’s or bachelor’s degree preferred.
- Experience in project administration, purchasing, or cost tracking.
- Strong attention to detail with high accuracy in financial data.
- Proficiency in Microsoft Excel (tracking costs, budgets, and reports).
- Strong organizational and communication skills.
- Ability to manage multiple priorities in a deadline-driven environment.
- Experience with ERP, purchasing, or cost-management systems.
- Familiarity with cost codes, budgets, and invoice reconciliation.
- Basic understanding of project controls or accounting principles.
- Experience in construction, industrial, engineering, or manufacturing environments.
- Cost Awareness & Financial Discipline.
- Organization & Time Management.
- Analytical & Problem-Solving Skills.
- Communication & Cross‑Functional Coordination.
- Attention to Detail & Compliance.
- Office-based role with occasional site or vendor interaction.
- Standard business hours; flexibility required during peak project phases.
- 401(k) and Roth 401(k)
- Dental Insurance
- Health Insurance
- Life Insurance
- Vision Insurance
- Employee Stock Purchase Plan (ESPP)
- Paid time off
- Performance Bonus
- Career Growth Opportunities and Training
In addition to rewarding job opportunities and continuous growth, we offer an enjoyable working environment, where teamwork and respectful collaboration is highly valued. We offer the benefits of a midsized local office atmosphere backed by a large network of highly skilled professionals.
Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties.
Additional Information
- Organization: 227 DSX