Administrative Assistant/Receptionist

The Opportunity

Our Tampa Group is seeking an Administrative Assistant/Receptionist.

Why Tetra Tech

At Tetra Tech, we are Leading with Science to solve the world’s most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world.

Your Impact

Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy.

Position Summary

The Front Desk Administrative Assistant/Receptionist provides essential administrative and office support to ensure the efficient operation of the Orlando office. This role serves as the first point of contact for visitors and callers, managing front desk activities with professionalism and courtesy. The position requires excellent organizational skills, strong communication abilities, with a focus on exceptional customer service.

Essential Job Functions

• Greet and welcome visitors in a professional and friendly manner; direct them to appropriate personnel or departments.
• Answer, screen, and forward incoming phone calls; take and relay messages accurately.
• Manage incoming and outgoing mail, packages, and deliveries; prepare shipping labels and schedule pickups.
• Schedule and coordinate meetings, appointments, and conference room bookings.
• Order and maintain office supplies and equipment; liaise with vendors for service and repairs.
• Assist with travel arrangements and expense reporting for staff.
• Support administrative tasks such as photocopying, filing, and binding; ensure copiers are refilled with paper each evening.
• Ensure the reception area and conference rooms are clean, organized, and presentable at all times.
• Restock and maintain the kitchen/breakroom supplies to ensure a clean and welcoming environment throughout the day.
• Order and manage inventory of kitchen/breakroom supplies, including beverages and snacks.
• Order meals for meetings and events; ensure proper setup, breakdown, and cleanup before, during, and after.
• Prepare, package, and mail monthly service awards.
• Format and produce technical documents, proposals, and other deliverables in electronic and hard copy format; combine edit, format, and bind large documents, including plan sets.
• Proofread and edit documents for spelling, grammar, consistency, punctuation, word choice, and readability.
  
  

Required Qualifications

• Proven experience as an administrative assistant and receptionist.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Adobe Pro.
• Excellent verbal and written communication skills.
• Strong organizational and multitasking abilities.
• Professional demeanor and appearance.
• Ability to handle sensitive information with discretion.
• Ability to work independently and as part of a team.
• High school diploma or equivalent.
  
  

Preferred Qualifications

• Some college experience
  
  

Physical Requirements

• Remain in a stationary position for extended periods while performing desk and reception duties
• Constantly operate office equipment such as computers, filing systems, and other productivity machinery requiring frequent use of hands and fingers
• Frequently move or transport items weighing 10-15 pounds, such as office supplies, kitchen supplies, and packages. Occasionally move about the office environment to access supplies or equipment, including bending, reaching, and stretching.
• Visual ability to detect details on computer screens, documents, and printed materials. C ommunicate effectively in person and via telephone to exchange information. Mobility to traverse the office as needed to support various tasks.
  
  

Work Environment / Environmental Factors

• Professional office environment with standard business hours.
• May require occasional extended hours for special events or deadlines.
  
  

Life At Tetra Tech

The perks of working at Tetra Tech include:

• Comprehensive and market-competitive benefits
• Merit-based financial rewards
• Flexibility and company-wide commitment to work/life balance
• Collaborative team atmosphere that values the contributions of all employees
• Learning and development opportunities for ongoing professional growth
  
  

About Tetra Tech

Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. With 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.

Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sexual orientation, gender identity, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.

We invite applications from all interested parties.

Explore our open positions at https://www.tetratech.com/careers

Follow us on social media to learn more about our people, culture, and opportunities:

LinkedIn: @TetraTechCareersX (Twitter): @TetraTechJobs

Additional Information

• Organization: 200 IEW