What are the responsibilities and job description for the Administrative Assistant position at Tetra Tech Careers?
The Opportunity:
Tetra Tech is adding an Administrative Assistant to our Hampton Roads team based in Virginia Beach, VA.
Your Role:
The Administrative Assistant will support a wide variety of general office activities, document preparation, and administrative coordination to help keep the office running smoothly. This role serves as a central point of contact for office support, providing information, answering questions, troubleshooting issues, and responding to requests from coworkers and visitors. The ideal candidate is a proactive problem solver with excellent communication skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced office environment.
The successful candidate will be able to work independently with minimal guidance, follow directions and written instructions, and collaborate effectively with coworkers and project staff.
Primary responsibilities include:
• Provide front desk coverage by greeting and directing visitors and delivery personnel, answering and forwarding calls via Teams as needed, and managing incoming and outgoing mail and shipments.
• Maintain a clean, organized, and professional office environment, including the kitchen and café area, and contact building management regarding maintenance issues.
• Prepare and format basic office documents, correspondence, and reports.
• Create and maintain tracking sheets, spreadsheets, and other simple office records.
• Update and edit slide decks and other presentation materials as needed.
• Conduct activities in line with internal procedures, legislation, and industry standards.
• Pursue continuous professional development and maintain a high degree of discipline, knowledge and awareness.
• Work in a safe manner at all times and report all health and safety incidents and concerns.
• Additional duties as required.
Why Tetra Tech:
At Tetra Tech, we are Leading with Science to solve the world’s most complex challenges. Our industry-leading experts in engineering and consulting are committed to driving positive change in communities around the world. For over 50 years, we have been at the forefront of innovation and sustainability. Today we stand as a market leader, offering cutting-edge solutions in water, environment, energy, and international development. Our work has improved more than 625 million lives around the world.
Your Impact:
Join Tetra Tech to make a real difference. Our work leverages cutting-edge technologies, advanced analytics, and the expertise of world-class scientists and engineers to create meaningful change around the world. Discover your full potential – join us to advance your career while leaving a lasting legacy.
Qualifications:
• High school diploma or equivalent required.
• Proven administrative or receptionist experience required.
• Strong time management and multitasking skills required.
• Exceptional organizational, communication, and interpersonal skills required.
• Ability to learn new software and systems required.
• Basic proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, and Adobe Acrobat required.
• Experience creating tracking sheets, updating slide decks, and supporting general office tasks preferred.
• Ability to work independently and as part of a team required.
• Strong attention to detail and excellent proofreading skills required.
This position requires the candidate to be a U.S. Citizen due to the projects they will be working on.
Background Check: If this position requires a CAC card, CUI Enclave Access and/or a Security Clearance, a background check will be completed.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms, stoop, kneel, crouch, or crawl and talk or hear. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
The work environment of this position is that of a typical office environment. Candidate may be required to work at a computer for extended periods of time.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Language & Communication Skills:
The successful candidate must be fluent in written and spoken English, as adequate for interaction with company staff by phone, internet, and face-to-face. The candidate must be able to converse interactively with project managers and technical staff so as to accept, understand, and follow up with written and verbal instructions. The qualified candidate must be able to edit documents to correct spelling errors and grammar errors.
Other Skills: Instructions:
Computer Skills, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, etc.) Adobe Acrobat Professional. Basic mathematical skills.
Life at Tetra Tech:
The perks of working at Tetra Tech include:
• Comprehensive and market-competitive benefits.
• Merit-based financial rewards.
• Flexibility and company-wide commitment to work/life balance.
• Collaborative team atmosphere that values the contributions of all employees.
• Learning and development opportunities for ongoing professional growth.
About Tetra Tech:
Tetra Tech is the leader in water, environment, and sustainable infrastructure, providing high-end consulting and engineering services for projects worldwide. With 30,000 employees working together, Tetra Tech provides clear solutions to complex problems by Leading with Science® to address the entire water cycle, protect and restore the environment, design sustainable and resilient infrastructure, and support the clean energy transition.
Tetra Tech is proud to be an Equal Opportunity Employer. All qualified candidates will be considered without regard to race, color, religion, national origin, age, disability, sex, marital or familial status, status as a protected veteran, or any other characteristic protected by law. Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans.
We invite applications from all interested parties.
Explore our open positions at https://www.tetratech.com/careers. Follow us on social media to learn more about our people, culture, and opportunities:
LinkedIn: @TetraTechCareers
X: @TetraTechJobs
Facebook: @TetraTechCareers
We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.
Please no phone calls or agencies.