ADMINISTRATIVE ASSISTANT - Assessor's Office

ADMINISTRATIVE ASSISTANT

POSITION DESCRIPTION:

 

 

FLSA DESIGNATION:  Non-Exempt

FLSA designation cannot be assigned to a job class. An employer must show that each employee meets 
every requirement of the claimed exemption. The FLSA designations included on the job description 
are for general administrative guidelines.

 

SUMMARY: Performs clerical, bookkeeping, and office support duties for an assigned work group; 
processes files and records, and updates computer database; provides information and assistance to 
customers.

 

PRIMARY DUTIES AND RESPONSIBILITIES:
Essential functions, as defined under the Americans with Disabilities Act, may include any of the 
following representative duties, knowledge, and skills. This is not a comprehensive listing of all 
functions and duties performed by incumbents of this class; employees may be assigned duties which 
are not listed below; reasonable accommodations will be made as required. The job description is 
subject to change at any time by the employer. Essential duties and responsibilities may include, 
but are not limited to, the following:

 

•  Performs basic clerical and administrative support duties for assigned work group within scope 
of authority and training, and in compliance with County policies and quality standards; duties may 
vary according to job assignment.
•  Updates and maintains a variety of electronic and paper files, records, reports, and 
documents.
•  Receives documents, technical records, and applications; checks documents for validity and 
accuracy of information; files paperwork and enters data into department computer systems; reports 
discrepancies to supervisor.
•  Provides a variety of clerical and office assistance duties; makes and distributes copies; 
schedules meetings; processes mail, correspondence, invoices, and other documents.
•  Updates statistical information, reports, and technical documents.
•  Provides customer service, information, and assistance to visitors and others having business 
with County; responds to requests for information within the scope of authority.
•  Supports the relationship between the Teton County staff and the general public by demonstrating 
courteous and cooperative behavior when interacting with visitors and County staff; maintains 
confidentiality of work-related issues and County information; performs other duties as required or 
assigned.

 

MINIMUM QUALIFICATIONS:

Education and Experience:
•  High School diploma or GED equivalent
•  Up to 1 year of clerical, administrative support, and computer experience
Required Licenses and Certifications:
•  Must possess a valid Wyoming/Idaho Driver’s License and maintain an acceptable driving 
record.
Required Knowledge of:
•  County policies and procedures.
•  Basic office practices and procedures.
•  English usage, spelling, vocabulary, grammar, proofreading, and punctuation.
•  Customer service principles, standards, and methods.
•  Applicable policies, procedures, and regulations covering specific areas of assignment.
•  Basic principles of record keeping and records management.
•  Standard and specialized computer software applications and internet technologies.
Required Skills in:
•  Operating standard office equipment, and business computers with standard software 
applications.

•  Entering information into a computer system with speed and accuracy.
•  Making mathematical calculations with speed and accuracy.
•  Providing effective customer service and dealing tactfully and courteously with the 
public.
•  Following verbal and written instructions.
•  Establishing and maintaining effective working relationships with co-workers.
•  Communicating effectively verbally and in writing.

Work Environment:
•  Work is performed in a standard office environment.