Accounts Payable Analyst

Summary / Position Purpose:

The Accounts Payable (AP) Analyst plays a critical role in ensuring accurate and efficient invoice processing while handling financial reconciliations and vendor transactions. This position focuses on identifying and resolving exceptions, maintaining precise financial records, and supporting intercompany transactions. The ideal candidate is detail-oriented, analytical, and skilled at managing multiple AP functions to maintain financial integrity. 

Essential Duties, Functions and/or Responsibilities:

• Review and resolve invoice exceptions related to purchase orders and vendor payments
• Investigate discrepancies such as duplicate billings, pricing errors, short payments, and mismatched invoices 
• Answer internal and external emails promptly and with accurate information to support AP operations
• Perform credit card reconciliation and intercompany reconciliation to ensure accurate reporting
• Process direct order invoices to customers, maintaining consistency and compliance with company policies
• Manage manual payments, ensuring correct allocation and documentation 
• Assist with expense accruals, ensuring accurate financial forecasting and reporting
• Utilize VLOOKUPs, pivot tables, and other Excel functions to analyze financial data efficiently
• Work closely with vendors and internal teams to clarify invoice variances and ensure smooth payment processing
• Maintain documentation for audits and compliance purposes
• Support continuous improvement initiatives aimed at optimizing AP efficiency
• Indirectly and directly responsible for product quality
• Other duties as assigned

Education and/or Work Experience Requirements:

• Bachelor’s degree in Accounting, Finance, or related field (preferred) OR equivalent work experience
• 2 years of experience in Accounts Payable or financial reconciliation roles
• Proficiency in Microsoft Excel (VLOOKUPs, pivot tables, data analysis tools) and ERP systems
• Strong analytical skills, attention to detail, and problem-solving abilities
• Experience in manufacturing, distribution, or related industries (preferred but not required)
• Experience with Concur is recommended, particularly for expense management and reporting

Physical Requirements:

• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and
• other federal, state and local standards.

This position requires applicants to be authorized to work in the US without sponsorship; TestEquity does not sponsor applicants for work visas. 

TestEquity provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.