Registrar/Front Desk Administrator

Join our dynamic bilingual IB school just minutes from Manhattan, and inspire young minds every day in a warm, international community!

Tessa International School is a fast-growing & prestigious bilingual school located in Hoboken, New Jersey—just one subway stop from Manhattan, New York. As a proud member of the Affinitas Education group, a premier international education organization with schools all over the world, our staff benefit from a worldwide network of expertise, diverse international exchange opportunities, and the shared commitment to excellence of a premier education organization.

At Tessa International School, we offer three language tracks: Spanish, French, and Mandarin, and are accredited by the International Baccalaureate Organization (IB) and the French Ministry of Education. We are also recognized as a NAIS model school.

Position Overview:

The Registrar/Front Desk Administrator is a key member of the school’s administrative team, ensuring the smooth and efficient operation of daily activities at Tessa International School. This full-time position is often the first point of contact for students, parents, and visitors, playing a crucial role in creating a welcoming and organized environment.

Key Responsibilities:

• Front Desk & Communication:
  • Serve as the first point of contact at the front desk from 7:30 am to 3:30 pm, answering phones, greeting visitors, and addressing inquiries with professionalism and courtesy.
  • Coordinate with parents and guides to provide a welcoming experience during school tours.
• Enrollment & Records Management:
  • Manage enrollment package distribution and collection, including medical forms and compliance checks.
  • Maintain accurate and confidential student records, including attendance, academic transcripts, and personal information, ensuring compliance with school and state regulations.
• Package & Mail Management:
  • Pick up and distribute packages and mail to teachers, administrators, and the school.
• Vacation Care Support:
  • Provide front desk coverage during school vacation care periods.
• Other:
  • Assist with other operational needs as assigned, ensuring a well-organized school environment.

Qualifications:

• Bachelor’s degree in education, business administration, or a related field
• Strong communication and interpersonal skills
• Excellent organizational and problem-solving abilities
• Ability to work under pressure
• Ability to work independently and as part of a team
• Experience and a taste for working with children
• Awareness of the importance of children’s safety
• International experience and a taste for multicultural environments are a plus

Benefits:

• Health, Vision, & Dental Insurance (70% of the premium covered by the school)
• Life insurance (after 3 months of employment)
• Access to a 401 (k) retirement plan after 3 months of employment
• 28-30 days PTO, incl. 8-10 days over the winter holidays
• Significant tuition discount
• Professional development opportunities

Salary:

• $35K-$45K

How to Apply:

If you are passionate about school operations, supporting a positive learning environment, and helping make a difference in the lives of students and educators, we would love to hear from you! Please submit your resume, cover letter, and relevant portfolio materials to hr@tessais.org.

send us your cover letter and resume to hr@tessais.org.

All qualified persons are encouraged to apply, even if you do not see a specific match in the positions listed on this site.