What are the responsibilities and job description for the Document Control Specialist position at Tesla Motors, Inc.?
What to Expect
What You'll Do
What You'll Bring
Tesla is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws.
Tesla is looking for a highly motivated Business Operations Specialist. This position's responsibility is to work with the Infrastructure Work Environment team at our Gigafactory in Sparks, Nevada. The position will support in the design, planning and execution of company infrastructure by providing the team with the necessary information to ensure successful document management. Role would support project processes and documentation from the design phase to project close out. The successful candidate will support daily management and maintenance of the document control system across all sites, help to create and maintain standards, support reporting, and provide trainings to internal and external team members.
What You'll Do
- Act as the central contact for document control, ensuring sub-contractors and suppliers comply with Tesla's document management system
- Process and review documents such as submittals, drawings, calculations, and engineering data while maintaining a compliant and organized document register
- Create, manage, and facilitate the approval of project documents, ensuring all project correspondence is properly maintained
- Provide training to new team members during onboarding and support Contracts and Procurement teams in document management tasks
- Maintain weekly reports and logs to track open workflows, mail items, submittals, and other key documents
- Collaborate with sub-contractors and suppliers during contract closeout to ensure all required documents are received before retention payments are released
- Oversee document control resources for engineering and construction projects while adapting to additional support requests based on project need
What You'll Bring
- Associate's Degree in Engineering, Construction or equivalent experience
- Aconex experience strongly preferred
- Advanced MS Excel skills
- Proficiency in Microsoft Office suite
- Detail-oriented with exceptional organizational skills
- Demonstrated problem solving ability in cross-functional environment
- Innovative, open-minded, collaborative, and a team-oriented attitude
Benefits
Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire:
- Medical plans > plan options with $0 payroll deduction
- Family-building, fertility, adoption and surrogacy benefits
- Dental (including orthodontic coverage) and vision plans, both have options with a $0 paycheck contribution
- Company Paid (Health Savings Accounts) HSA Contribution when enrolled in the High-Deductible medical plan with HSA
- Healthcare and Dependent Care Flexible Spending Accounts (FSA)
- 401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits
- Company paid Basic Life, AD&D
- Short-term and long-term disability insurance (90 day waiting period)
- Employee Assistance Program
- Sick and Vacation time (Flex time for salary positions, Accrued hours for Hourly positions), and Paid Holidays
- Back-up childcare and parenting support resources
- Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance
- Weight Loss and Tobacco Cessation Programs
- Tesla Babies program
- Commuter benefits
- Employee discounts and perks program
- Earned Wage Access: Real-time pay access paid daily, subject to eligibility and schedule (applicable for below Sr. Managers levels)
Tesla is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws.