What are the responsibilities and job description for the Contract Administrator, Facilities Operations & Maintenance position at Tesla Motors, Inc.?
We are seeking a detail-oriented and proactive Contract Administrator to support the Facilities Operations & Maintenance team in managing critical service and supply contracts across Tesla's manufacturing and operational infrastructure. This role is ideal for a recent graduate or early-career professional eager to build a foundation in contract administration, vendor management, and cross-functional operations.
You will play a key role in ensuring that maintenance, repair, and logistics contracts are accurately documented, compliant, and executed efficiently. This includes managing agreements with third-party logistics (3PL) providers, facilities service vendors, and equipment suppliers all vital to keeping facilities running safely, reliably, and at peak performance.
What You'll Do
- Administer and track contracts for facilities maintenance services (e.g., HVAC, electrical, plumbing, cleaning, security, landscaping) and third-party logistics (3PL) providers (e.g., warehousing, freight, delivery, inventory handling)
- Maintain accurate, organized, and audit-ready contract files (digital and physical), including POs, change orders, SLAs, invoices, and compliance documentation
- Support the onboarding of new vendors and 3PL partners, including verification of insurance, certifications, and safety compliance.Respond to internal requests for contract information, including scope, pricing, and historical performance data
- Coordinate with internal teams (engineering, maintenance, logistics, procurement) to align contract terms with operational needs, delivery schedules, and service requirements
- Assist in the preparation and processing of purchase orders, invoices, and delivery confirmations using internal systems (e.g., SAP, Procore, SharePoint)
- Monitor contract performance against SLAs - including on-time delivery, service response times, and quality standards - and escalate issues as needed
- Track and report on key performance metrics for 3PL and maintenance providers (e.g., fill rate, downtime, compliance incidents). Support contract renewals, audits, and closeouts with complete documentation and feedback summaries
What You'll Bring
- Experience with contract management tools (e.g., Procore, Aconex, DocuWare, SharePoint)
- Exposure to third-party logistics (3PL) operations, including warehousing, freight, delivery scheduling, or inventory management
- Familiarity with CMMS (e.g., IBM Maximo, Fiix) or WMS/ERP systems (e.g., SAP PM, Oracle)
- Understanding of Inco terms, freight terms, or supply chain compliance standards
- Knowledge of OSHA, NFPA, or facility safety regulations
Compensation and Benefits
Along with competitive pay, as a full-time Tesla employee, you are eligible for the following benefits at day 1 of hire:
- Medical plans > plan options with $0 payroll deduction
- Family-building, fertility, adoption and surrogacy benefits
- Dental (including orthodontic coverage) and vision plans, both have options with a $0 paycheck contribution
- Company Paid (Health Savings Accounts) HSA Contribution when enrolled in the High-Deductible medical plan with HSA
- Healthcare and Dependent Care Flexible Spending Accounts (FSA)
- 401(k) with employer match, Employee Stock Purchase Plans, and other financial benefits
- Company paid Basic Life, AD&D
- Short-term and long-term disability insurance (90 day waiting period)
- Employee Assistance Program
- Sick and Vacation time (Flex time for salary positions, Accrued hours for Hourly positions), and Paid Holidays
- Back-up childcare and parenting support resources
- Voluntary benefits to include: critical illness, hospital indemnity, accident insurance, theft & legal services, and pet insurance
- Weight Loss and Tobacco Cessation Programs
- Tesla Babies program
- Commuter benefits
- Employee discounts and perks program
Tesla is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state or local laws.