What are the responsibilities and job description for the Human Resources Coordinator position at tesa?
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At tesa, we're not just colleagues; we're collaborators who thrive on pushing boundaries and challenging the status quo. Our mission is to create sustainable adhesive solutions that improve the work, products, and lives of our customers - we're passionate about making a difference!
Join our dynamic HR team as a Human Resources Coordinator! In this role, you will be providing administrative support of critical functions within HR including, but not limited to Talent Acquisition, New Hire Orientation/ Onboarding, Benefits, Employee Training & Development, Time & Attendance, and Employee Relations.
The HR Coordinator position is a dynamic role which requires flexibility, organization, attention to detail, and the ability to manage multiple priorities with frequent interruptions.
How You'll Help The Formula
Talent Acquisition
#APlaceForyou
tesa tape
At tesa, we're not just colleagues; we're collaborators who thrive on pushing boundaries and challenging the status quo. Our mission is to create sustainable adhesive solutions that improve the work, products, and lives of our customers - we're passionate about making a difference!
Join our dynamic HR team as a Human Resources Coordinator! In this role, you will be providing administrative support of critical functions within HR including, but not limited to Talent Acquisition, New Hire Orientation/ Onboarding, Benefits, Employee Training & Development, Time & Attendance, and Employee Relations.
The HR Coordinator position is a dynamic role which requires flexibility, organization, attention to detail, and the ability to manage multiple priorities with frequent interruptions.
How You'll Help The Formula
Talent Acquisition
- Posts regular jobs for external candidates, screens candidates, schedules interviews, initiates background checks, drug tests and physicals and electronic onboarding.
- Coordinates onboarding plans for non-hourly new hires.
- Schedules and/or conducts new employee orientation.
- Acts as the primary tesa contact for hourly employees from offer acceptance to first day.
- Contributes to a seamless and efficient introduction to tesa.
- Maintains IATF compliant personnel files.
- Assists with new hire benefits enrollment questions and qualifying changes.
- Handles first level issue resolution and escalates more complicated issues to the Benefits Team.
- Ensures that new employees attend Benefits Orientation and Open Enrollment meetings.
- Coordinates wellness events at the Plant and tracking activities of participants including, but not limited to, drafting flyers, and event planning.
- Coordinates with Benefits Team on Disability and FMLA claims.
- Monitors claim statuses to ensure that Plant employees are paid on time through proactive follow-up and communication with the Benefits Team.
- Issues and retains FMLA forms; communicate with supervisor on outcome; ensure that timecards are coded for FMLA as appropriate.
- Maintains regular communication with supervisors regarding employee leave status, staffing impacts, return-to-work timelines, and related workforce needs.
- Coordinates return to work process between the supervisor and the Benefits Team.
- Assists with Baker College mechatronics apprenticeship program job fairs, onboarding, tracking, and other grant compliance requirements.
- Administers GRCC mechatronics apprenticeship program in collaboration with students and GRCC.
- Orders and pays for books for GRCC students; maintain a supply of the costly books for use by future students.
- Communicates regularly with the Plant Program Champion and employee participants to ensure participants are meeting work and school requirements.
- Maintains all documentation required by State of Michigan Going PRO grant to ensure reimbursement.
- Prepares for recognition events and internal communication.
- Supports timecard managers to ensure an accurate biweekly payroll.
- Enters employee changes into Employee Change Report.
- Completes and submits workflows for employee changes as needed.
- Communicates proactively with employees on pay issues or changes.
- Communicates proactively with all associates, with a focus on associates without tesa email, in person whenever possible.
- Provides customer service to employees by answering benefit and policy questions, researching paycheck concerns, and assisting with their use of HR systems (i.e., PayCor Payroll, Time & Attendance, and Applicant Tracking System).
- Escalates employee relations concerns to Human Resources Manager as appropriate.
- Participates in investigations.
- Proposes or executes activities to positively impact employee engagement.
- Schedules and facilitates meetings, maintaining expense tracking, performing research, purchasing event supplies, preparation, and execution of plant events.
- Acts as the initial point of contact for tesa compliance training and other professional development programs.
- Ensures that tesa compliance training deadlines are met by impacted employees through an escalating communication process.
- Ensures that all IATF training records are complete, follows-up with managers as needed.
- Delivers training as assigned.
- Schedules, tracks, and files probationary and annual performance reviews.
- Handles the responsibility for 100% accurate digital copies of employee records and ensure that record retention processes are followed.
- Maintains tesa branded stock for new and current employees.
- Administers HR expenses to ensure compliance with Global Purchasing requirements, including setting up new vendors, researching outstanding invoices, and working closely with NAM Accounting.
- Schedules lunches or makes dinner reservations as requested.
- Maintains good attendance and flexible work schedule to be accessible to hourly employees.
- Assists with maintaining a 6S HR office and storage area.
- Assists with and/or completes special projects as assigned.
- Performs other related duties as required.
- Bachelor's degree in business, Human Resources, Psychology, or a related field; or equivalent years of HR experience required.
- One year of administrative experience preferably from within an HR or related function.
- Superior interpersonal skills to effectively interact with all levels in the organization.
- Proficiency in Microsoft Office.
- Exceptional organizational skills with the ability to work independently.
- Must be able to prioritize and manage multiple tasks simultaneously in an environment of frequent interruptions.
- Superior attention to detail to reliably perform tasks requiring accuracy.
- Effective follow-through and excellent communication skills, both written & verbal.
- Positive and willing attitude that promotes teamwork and ability to work well within a diverse workgroup with an elevated level of customer service skills.
- Willing and able to work occasional weekends, evenings, and early mornings. Supporting all shifts.
#APlaceForyou
tesa tape