What are the responsibilities and job description for the Receptionist (Administrative Assistant I) position at Terracon Consultants, Inc.?
General Responsibilities:
The Receptionist (Administrative Assistant I) is responsible for creating a positive first impression for our company. You will be the first point of contact for visitors and callers, ensuring a professional and friendly atmosphere. This role is vital in maintaining a well-organized and efficient front office, contributing to the overall success of our Raleigh operations.
Essential Roles and Responsibilities:
Priority job duties:
- Answer and direct incoming phone calls, ensuring a prompt and courteous response.
- Greet and assist visitors, offering guidance and a warm welcome to our office.
Secondary job duties:
- Manage and maintain a tidy and well-stocked reception area and break room.
Keep track of office supply inventory and orders as needed.
- Assist with scheduling conference rooms for meetings and appointments.
- Maintain a professional and friendly demeanor at all times.
- Ensure the reception area is presentable and represents the company's brand.
- Handle mail distribution and package deliveries.
- Perform other clerical tasks as directed.
Requirements:
High school diploma or equivalent is required.
- Excellent communication skills, both verbal and written.
- Strong organizational abilities and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work independently and manage multiple tasks.
A friendly and professional demeanor, with a customer-centric approach.
- Willingness to learn and adapt to new systems and procedures.
- Positive attitude and a commitment to providing exceptional customer service.
Terracon is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions. We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.