What are the responsibilities and job description for the Human Resources Coordinator position at Terra Vista Managment, Inc.?
Terra Vista Management is a leading California real estate asset and property management firm specializing in managing a portfolio of companies and their assets which include RV resorts, upscale mobile home parks, marinas, and food and beverage operations. Our mission is to deliver exceptional service, corporate management expertise, property level support and innovative management solutions.
This position is full-time with comprehensive benefits, 100% onsite based in Campland on the Bay in Pacific Beach and is open to local San Diego candidates only.
Corporate website: https://www.terravistamgt.com
Work location: https://www.campland.com
Reporting to the Corporate Director of Human Resources, the Human Resources Coordinator provides critical HR administrative support in the areas of high-volume hospitality recruiting and hiring, employee relations and engagement, training, benefits HRIS, and general HR administration (extensive record collections, tracking and filing).
Essential Functions:
- Assist with the recruiting and hiring process by posting job ads, reviewing resumes and scheduling interviews. Conduct preliminary screenings as requested.
- Process background checks and conducts reference checks on selected candidates.
- Onboard new hires by preparing and administering new hire paperwork, and coordinating logistics with department managers.
- Process and maintain accurate employee information in the HRIS system (Paycom), including new hires, terminations, promotions, transfers, title and pay rate changes.
- Serve as a first point-of-contact for employee questions or inquiries. Work with the General Manager and Corporate HR Director as needed.
- Assist with handling employee concerns in accordance with company policies. Discuss and escalate employee issues to the Corporate HR Director as necessary.
- Assist with processing employee termination.
- Assist with periodic HR audits.
- Ensure employment regulations and company policies are followed.
- Assist with distribution of corporate HR communication and employment documents.
- Assist with reports generation and review.
- Assist with time & attendance review for payroll processing.
- Assist with preparation and facilitation of benefits open enrollment and qualifying events processing.
- Assist with preparation and facilitation of employee trainings.
- Coordinate and track employee records for collection, completion and retention. Maintain personnel files on a regular basis, ensuring legal compliance, organization and ease of access.
- Provide excellent customer service to employees in multiple locations.
- Perform other related duties and projects as assigned.
Qualifications:
- Associate Degree in Human Resources, Business or related field preferred.
- 3 years of HR administration experience required, preferably in workplaces with a large hourly population with frequent turnover. Hospitality industry experience strongly preferred.
- Basic HR knowledge and processes, as well as familiarity with California employment practices required.
- Intermediate knowledge of Microsoft Office (Word, Excel, Outlook, PowerPoint), Adobe Acrobat, Docusign or similar applications.
- Experience with HRIS systems required. Paycom a plus.
- Ability to maintain utmost professionalism, confidentiality, sound judgment and discretion.
- Excellent verbal and written communication skills.
- Exemplary time management skills. Ability to prioritize and multitask.
- High-level of organizational skills and strong attention to detail.
- Works well independently as well as cooperatively with others.
- Ability to work in a fast-paced hospitality environment and adapt through changes.
- Availability to work after hours in the event of emergencies or special events.
- Bilingual in Spanish strongly preferred.
Physical Demands:
The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This job is stationary 80% of the time in an office environment. Prolonged sitting, heavy computer usage, and standard operation of office equipment are required. The employee is regularly required to observe details at a close range, communicate and exchange information with others. The employee is frequently required to move positions to organize and maintain files in file cabinets. The employee may be required to lift objects up to 20 lbs.
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Salary : $25 - $30