Field Accounting Manager-Whiteville

Working closely with the Corporate Controller and local Operations team, this position reports to the Corporate Controller and manages all elements of billing and payables activities. The Field Accounting Manager also works closely with field operations and others to manage daily, weekly, and monthly goals and budgets. The Field Accounting Manager is to ensure that all accounts payable and accounts receivables functions are completed timely and efficiently.  

Essential Functions:

•    Serve as subject matter expert for accounts payable, purchasing, purchasing card and accounts receivable functions, accounting system modules, and policies.

•    Leadership responsibilities include management and oversight of AP Specialist role and serving as point of contact for staff regarding AP/AR issues, processes, policy and procedures.

•    Work closely with Project managers to understand billing profiles and assist with completing billing packets.

•    Prepare, maintain, balance, and analyze financial data related to AP/AR.

•    Ensure accurate and timely billings to customers. 

•    Collaborate with management and sales associates to ensure accuracy in location billing and payables functions.

•    Review/approve credit memos, process AR corrections, review/post AR cash receipts to ensure the integrity of the AR subsidiary ledger.

•    Monitor vendor invoices to ensure accuracy and alert management of price increases or discrepancies.

•    Review all vendor invoices for appropriate documentation and approval prior to payment.

•    Collaborate with customers, vendors and team members to resolve billing errors, credits, payables, and collections.

•    In conjunction with finance leadership, assist in ensuring compliance with accounting policies.

•    Proactively monitor AR aging, including providing customer statements when necessary and following up on past due accounts.

•    Perform collection calls as needed to maintain acceptable A/R balances on outstanding invoicing 

•    Receive, research, and resolve a variety of internal and external inquiries concerning account status including communicating the resolution of discrepancies to the appropriate parties.

•    Assist with month-end closing. 

•    Assist with reconciliation of and processing of credit card charges.  

•    Assist with any other items assigned by manager

Secondary Functions:

•    Assist in year-end audit by preparing audit schedules, replying to and/or researching audit questions as assigned by manager.

•    Train staff as needed. Develop skills and prepare for next steps.  Provide annual performance review with goals.

•    Serve as support to corporate accounting for all payroll matters

•    Support the maintenance and management of vendor and customer database

•    Assist customers with ACH setups and payments

Requirements:

•    Bachelor’s Degree with major course work in accounting or business highly preferred or 

•    A minimum of 5-10 years of experience in complex bookkeeping, or an equivalent combination of education, experience and training required for the successful performance of the essential job duties.

Necessary Knowledge, Skills and Abilities:

•    Knowledge and experience with Generally Accepted Accounting Principles (GAAP)

•    Knowledge of accounting software applications

•    Skilled in performing accounting procedures; preparing and maintaining accurate records. 

•    Skilled in creating and maintaining Excel spreadsheets

•    Skilled in professional written and verbal communication 

•    Ability to maintain a high level of confidentiality

•    Ability to analyze data and draw logical conclusions

•    Ability to define billing issues and recommend solutions

•    Ability to organize work and set priorities to meet deadlines

Terra Nova supports a diverse and drug free workplace. EOE. E-Verify Employer.