Onboarding Specialist

ABOUT THE TEPA COMPANIES

Established in 2005 and owned by the Paskenta Band of Nomlaki Indians, The Tepa Companies deliver comprehensive and sustainable solutions to federal, state, local, and private-sector clients throughout the United States. The tribally owned companies work independently and collaboratively to provide wide-ranging construction, engineering, environmental, industrial, staffing, and technology services.

When you join Tepa Companies, you have the opportunity to expand your entrepreneurial skill set while growing professionally alongside the best in the industry. You will have the opportunity to impact your team, the organization as a whole, and, subsequently, our Tribe. 

We seek out top talent to provide the best services for our clients. We focus on being a responsible company for our employees and their families by creating a culture that reflects our core values and offering competitive pay and benefits package. Our benefits package includes comprehensive medical, dental, vision, generous paid time off and holidays, 401(k) plan with company match, life insurance, flexible spending and health savings account, mental health support and resources, short and long-term disability, and tuition reimbursement.

LOCATION: This is a hybrid position requiring regular in-office presence in Kansas City, MO.

ABOUT THE JOB

The Tepa Companies are seeking an Onboarding Specialist to be responsible for ensuring a seamless and engaging transition for new hires from the moment they are cleared for hire through their first several months of employment. This role coordinates all aspects of the onboarding process, including new hire paperwork, orientation sessions, and training schedules. The Onboarding Specialist serves as the primary point of contact for new employees, ensuring they feel welcomed, informed, and supported as they integrate into the organization.

Job Functions:

• Design and refine the onboarding process and materials.
• Manage and execute new hire and onboarding activities, including creation of HRIS employee profiles, employment documentation (including I-9 completion and verification), system and organizational orientations, and other required training. 
• Coordinate with hiring managers, IT, HR, Finance, and others to ensure readiness for each new hire’s first day. 
• Coordinate with the Corporate Training & Development Manager to facilitate onboarding orientations, delivering company culture, values, policies, benefits, and other applicable information in an engaging and informative manner. 
• Create and maintain onboarding schedules tailored to specific roles and departments. 
• Provide resources and guidance to help new hires acclimate to their teams and responsibilities. 
• Maintain accurate onboarding documentation and track progress for compliance and reporting purposes. 
• Gather feedback from new hires and managers to continuously improve the onboarding experience. 
• Implement best practices and innovative approaches to enhance onboarding effectiveness. 
• Partner with HR, Talent Management, IT, Finance, and other department leaders to align onboarding processes with organizational goals. 
• Support the transition of employees into internal training, mentorship, and career development programs.

WHAT WE’RE LOOKING FOR

• Bachelor’s degree in Human Resources, Business Administration, or related field (or equivalent combination of education and experience) 
• 3 years’ experience in onboarding, recruitment support, or related role
• Strong understanding of HR processes, employment laws, and onboarding best practices 
• Excellent verbal and written communication skills with the ability to present information clearly and professionally 
• Strong organizational skills with a proven ability to manage multiple priorities and deadlines 
• Proficiency in HRIS systems, applicant tracking systems, and Microsoft Office/Google Workspace tools; heavy experience in Workday preferred 
• Ability to work both independently and collaboratively in a fast-paced environment 
• Strong interpersonal skills with a focus on customer service and relationship building 
• High level of discretion in handling confidential and sensitive information 
• Adaptability and flexibility to adjust to shifting priorities and evolving business needs 
• Willingness to learn new tools, systems, and processes

 Equal Opportunity Employer/Veterans