Accounting Coordinator

Critical features of this job are described under the headings below. They may be subject to change due to changes in our business processes or other business-related reasons.

POSITION SUMMARY: Performs professional accounting work related to recording, analyzing, and maintaining the financial records of Tennessee Housing Development Agency.

ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties and responsibilities include the following: 
•    Ensures that monetary receipts are appropriately entered into the assigned accounting systems in a timely manner.
•    Processes the daily grants billing cycle to record accounts receivable for federal grants.
•    Creates journal entries and the supporting documentation to record or correct financial transactions in various accounting systems. 
•    Performs complex account and system reconciliations/certifications between various systems used by THDA, the State of Tennessee, and/or the General Ledger to identify and correct reconciling differences. 
•    Records entries for ACH receipts into the accounting system as required in compliance with established procedures and practices.
•    Reviews the Accounts Receivable ledger; researches and resolves aged items utilizing knowledge of various federal grant award requirements.
•    Prepares and enters statistical journal entries to record the receipt of federal administrative fee revenue.
•    Research and reconcile outstanding check items as provided and complete the necessary transactions to clear for bank reconciliation
•    Review both new and existing vendor documentation and input this data into the corresponding systems for payment processing
•    Retrieve daily federal grant payment data and input payment information in the appropriate accounts payable tracking files
•    Research and provide payment data for both external audit requests and internal division inquiries
•    Create periodic journal entries between state agencies for payment reimbursement and various services rendered
•    Analyze and process complex invoices and the appropriate allocations in the various accounts payable payment modules.
•    Assists the Accounting team by performing the duties of other similar positions in the event of staff absence.
•    Other duties may be assigned.

MINIMUM QUALIFICATIONS
The requirements listed below are representative of the knowledge, skills, and/or abilities required.
Education and Experience: 
•    High school diploma or GED.
•    One or more years of experience in professional accounting work.
•    Associate’s degree in accounting, finance or a related field is preferred.

The above qualifications express the minimum standards of education and/or experience for this position. Other combinations of education and experience, if evaluated as equivalent, may be taken into consideration.

Knowledge, Skills, Abilities, and Competencies:
•    A thorough knowledge of Edison, Microsoft Dynamics SL, and other THDA and/state administrative procedures, or the ability to quickly learn these. 
•    Strong accounting skills.
•    High level of detail and accuracy.
•    Good math skills.
•    Strong interpersonal skills.
•    Excellent verbal and written communication skills.
•    Maintains credibility through sincerity, honesty, and discretion.
•    Builds and maintains positive relationships with internal and external constituents.
•    Strong organizational skills.
•    Proven time management skills; uses time effectively; consistently meets deadlines.
•    Maintains a high level of confidentiality.
•    Documents regularly, thoroughly, accurately, and completely.
•    Exercises good and consistently fair judgment, courtesy, and tact in dealing with the staff and public in giving and obtaining information.
•    Computer literate; proficient in Microsoft Word, Excel, Outlook, and the internet; able to effectively adapt to and use other computer systems as needed for daily activities.

Special Demands: 
The special demands described here are representative of those that must be met by a staff member to successfully perform the essential functions of this job.
•    While performing the duties of this job, the employee is regularly required to sit; stand; use hands to finger, handle or feel; and talk and hear.
•    The employee is occasionally required to walk; reach with hands and arms, and stoop, kneel, or crouch.
•    Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus.