HR GENERALIST 1 - 11252025-73148

Job Information

State of Tennessee Job Information

Opening Date/Time11/25/2025 12:00AM Central TimeClosing Date/Time12/08/2025 11:59PM Central TimeSalary (Monthly)$4,057.00 - $5,078.00Salary (Annually)$48,684.00 - $60,936.00Job TypeFull-TimeCity, State LocationNashville, TNDepartmentTransportation

LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF TRANSPORTATION, BUREAU CHIEF OF ADMINISTRATION, DAVIDSON COUNTY

This position is located in the Human Resources Division - People & Talent Development - HQ Recruiting & Development Section.

For more information, visit the link below:

https://www.tdot.tn.gov/PublicDocuments/hr/Human-Resources-Division-People-and-Talent-Development-Section-HQ-Recruitment-HRGeneralist-1-Fi.pdf

Qualifications

Education and Experience: Graduation from an accredited college or university with a bachelor's degree.

Substitution of Experience for Education: Qualifying full-time professional or paraprofessional human resources experience may be substituted for the required education on a year-for-year basis to a maximum of four years.

Necessary Special Qualifications: None.

Examination Method: Education and Experience, 100%, for Preferred Service positions.

Overview

Summary: Under immediate supervision, performs human resources administrative work of routine difficulty; and performs related work as required.

Distinguishing Features: This is the first level in the HR Generalist series. An incumbent in this class is employed in the Department of Human Resources (DOHR) or one of the shared services agencies. An incumbent in this class is responsible for implementing human resources services including: prepare, process and maintain human resources transactions and performs less complex analysis; may act as the human resources generalist for a small to medium size field office or institution such as a correctional facility, or for a medium sized department. This class differs from the HR Generalist 2 in that an incumbent of the latter performs human resources work of a more difficult nature and may mentor employees of this class.

Responsibilities

• Provides guidance and advice on human resources processes and procedures such as the payroll system and timekeeping policies and procedures, appropriate transaction codes for use in human resources related data entry and record keeping, the hiring processes and procedures as required, appropriate forms for use with requested human resources changes and transactions, proper departmental procedures related to the accomplishment of their daily workload.
• Prepares, processes, reviews and corrects human resources documents such as employee appointments, promotions, demotions, reclassifications, flex class changes, separations, terminations, transfers, retirement, information changes, leave and attendance, supplemental payroll, unemployment and performance management processing and in addition to other human resources activities.
• Enters employee information, including but not limited to schedule information, general and personal information, leave information, worker's compensation, and other human resources related transactions, into appropriate database tracking software specific to the state and agency, electronic and paper tracking logs and spreadsheets, and other forms.
• Identifies changes in employee status including but not limited to: leave status, personal / general information changes, benefits status, etc.
• Verifies applicants' general information, previous employment, education, compliance with necessary and special qualifications, and possession of required licenses or certificates.
• Calculates salary, service and longevity dates, leave balance adjustments, overtime, timesheet corrections and other adjustments as required.
• Prepares and maintains a variety of records and reports such as transaction records, employee files, lists of employees recommended for performance increases and promotions, job specification files, EEO planning, performance management records, longevity records, leave and attendance records, employee work schedules, overtime reports, and payroll reports.
• Conducts agency specific and specialized training for agency employees to facilitate change and improvement initiatives.
• Explains employee benefits to new employees with questions on topics including but not limited to retirement and insurance policies and procedures, flex benefits, 401k, education reimbursement, sick leave bank, leave accrual, FMLA, workers compensation, military leave, etc.
• Handles and audits personnel files and other employee documentation to ensure completeness, accuracy, compliance to facilitate file organization, research, and requests from business partners.
  
  

Competencies (KSA's)

Competencies:

• Customer Focus
• Communicates Effectively
• Instills Trust
• Nimble Learning
• Decision Quality
  
  

Knowledge:

• Basic knowledge of human resources policies and procedures related to training, compensation, benefits, timekeeping, and personnel information systems management
• Basic knowledge of customer and personal service principles and best practices
• Basic knowledge of departmental, state, and federal laws, rules, regulations, policies, and procedures related to human resources transaction processing
• Basic knowledge of word processing, spreadsheet and office productivity software (Microsoft Office Suite)
• Basic knowledge of computer operation
• Basic knowledge of mathematics (arithmetic)
• Basic knowledge of clerical processes and procedures.
  
  

Skills:

• Basic time management skills
• Active listening skills
• Critical Thinking
• Basic writing skills
• Basic speaking skills
• Basic reading comprehension skills
• Basic mathematics skills
• Service Orientation
• Basic skill in the coordination of one's own workload
• Active learning skills
  
  

Abilities:

• Deductive reasoning
• Problem sensitivity
• Basic written comprehension ability
• Basic written expression ability
• Basic oral comprehension ability
• Basic oral expression ability
• Basic mathematical reasoning ability
• Static strength ability
• Speech clarity ability
  
  

Tools & Equipment

• Personal Computer
• Telephone
• Fax Machine
• Printer
• Copy Machine
• Scanner
• Calculator
• Other office related equipment as required