What are the responsibilities and job description for the ADMINISTRATIVE SERVICES ASSISTANT 4 - 10292025-72202 position at Tennessee Department of Correction?
Job Information
State of Tennessee Job Information
LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, CORRECTION ACADEMY DIVISION, COFFEE COUNTY
This is an on-site position.
This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.
Qualifications
Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to four years of full-time increasingly responsible professional staff administrative work.
Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education on a year-for-year basis, to a maximum of four years.
Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.
OR
Three years of increasingly responsible professional administrative services experience with the State of Tennessee.
Necessary Special Qualifications: Positions within the Department of Human Services may be required to:
Overview
Under general supervision, performs professional staff administrative work of considerable difficulty in support of line operations; and performs related work as required. Incumbents in this class function at the lead level and may supervise subordinate staff. This work involves considerable participation in developing, implementing and evaluating policies and procedures having significant impact on a department as a whole or a segment of the public. This class differs from that of Admin Services Assistant 3 in that incumbents of the latter function at the advanced working level and perform duties with less scope and impact in the areas of policy development, fiscal control, and personal contacts. This class differs from that of Admin Services Assistant 5 in that incumbents of the latter independently perform very complex administrative services duties having broad scope and impact and often independently manage fiscal services and budgetary activities of greater size and complexity.
Responsibilities
Competencies
State of Tennessee Job Information
LOCATION OF (1) POSITION(S) TO BE FILLED: DEPARTMENT OF CORRECTION, CORRECTION ACADEMY DIVISION, COFFEE COUNTY
This is an on-site position.
This position requires a criminal background check. Therefore, you may be required to provide information about your criminal history in order to be considered for this position.
Qualifications
Education and Experience: Graduation from an accredited college or university with a bachelor's degree AND experience equivalent to four years of full-time increasingly responsible professional staff administrative work.
Substitution of Experience for Education: Qualifying full-time increasingly responsible sub professional, paraprofessional, or professional experience may be substituted for the required education on a year-for-year basis, to a maximum of four years.
Substitution of Education for Experience: Additional graduate coursework in public administration, business administration, or other acceptable field may be substituted for the required experience, on a year-for-year basis, to a maximum of two years.
OR
Three years of increasingly responsible professional administrative services experience with the State of Tennessee.
Necessary Special Qualifications: Positions within the Department of Human Services may be required to:
- Complete a criminal history disclosure form in a manner approved by the appointing authority;
- Agree to release all records involving their criminal history to the appointing authority;
- Supply a fingerprint sample prescribed by the TBI based criminal history records check;
- Submit to a review of their status on the Department of Health¿s vulnerable persons registry.
Overview
Under general supervision, performs professional staff administrative work of considerable difficulty in support of line operations; and performs related work as required. Incumbents in this class function at the lead level and may supervise subordinate staff. This work involves considerable participation in developing, implementing and evaluating policies and procedures having significant impact on a department as a whole or a segment of the public. This class differs from that of Admin Services Assistant 3 in that incumbents of the latter function at the advanced working level and perform duties with less scope and impact in the areas of policy development, fiscal control, and personal contacts. This class differs from that of Admin Services Assistant 5 in that incumbents of the latter independently perform very complex administrative services duties having broad scope and impact and often independently manage fiscal services and budgetary activities of greater size and complexity.
Responsibilities
- Independently develops policies and procedures for implementing new or modifying existing administrative services programs and activities.
- Oversees a program function such as fiscal services, budgeting, grants administration, contract management and administration, procurement, property administration, space planning and management, personnel, stores, records management, mail, printing, public information, and general research with independent control over grants and/or contracts of significant complexity and monetary value.
- May supervise staff, write job plans, and conduct performance evaluations. Makes recommendations on staff employment, retention, promotion, demotion, and other human resources actions.
- Serves as a liaison between the agency and officials, administrators, legal, technical, and business professionals, and the general public in order to explain, interpret, and enforce pertinent laws, regulations, policies, and procedures.
- Prepares and reviews operating budgets to determine agency needs. Conducts grant administration and monitoring to ensure compliance with grant requirements.
- Maintains agency records based on established guidelines. Communicates managerial directives to program operations to ensure their enforcement.
- Performs human resources administration in one or more of the following areas: employee relations, EEO, recruitment, employee development, and training. May act as the Administrative Services Officer or the Assistant Administrative Services Officer based on the complexity of the administrative services operation and the size of the agency.
- Conducts research in one or more of the following areas to obtain relevant information: fiscal, economic, non-technical legal, legislative, and publications.
Competencies
- Values Differences
- Manages Ambiguity
- Interpersonal Savvy
- Instills Trust
- Plans and Aligns
- Administrative and Management
- Economics and Accounting
- Law and Government
- Customer and Personal Service
- Personnel and Human Resources
- Active Learning and Listening
- Complex Problem Solving
- Management of Financial Resources
- Management of Material Resources
- Management of Personnel Resources
- Deductive Reasoning
- Inductive Reasoning
- Problem Sensitivity
- Selective Attention
- Written Comprehension
- Personal Computer
- Telephone
- Copy Machine
- Scanner
- Calculator
