What are the responsibilities and job description for the Multiplying Gospel Leaders Ministry Assistant position at Tennessee Baptist Mission Board?
Title: Multiplying Gospel Leaders Ministry Assistant
Group: Collaboration Team: Gospel Leaders
General Classification: Ministry Assistant (Non-Exempt) Work Location: Church Support Center
Immediate Supervisor: Multiplying Gospel Leaders Team Lead Time: 50% time
Depending on applicant response and qualifications, this part-time position may be combined with the Mission Stewardship Ministry Assistant position (see posting) resulting in a single, full-time Ministry Assistant role. Applicants interested in being considered for both roles to form a full-time position should indicate this in their application.
Principal Function: Provide administrative assistance and support to Multiplying Gospel Leaders Team Leader. Extensive responsibility to maintain database information on individuals in ministerial pipeline. Represent TBMB in interactions with pipeline participants. Perform clerical and organizational tasks required for the successful accomplishment of ministry assignment, tasks, and events.
Essential Functions: (Employee must be spiritually, physically, mentally, and emotionally able to fulfill these assignments and tasks to fill this position.)
- Conduct assigned ministry with “Christ-Like Servant Spirit”, guided by TBMB mission, priorities, strategies, and goals.
- Contribute to all phases of responsibilities to the Mission and Objectives of the organization.
- Exercise discipline to complete tasks and work alone with general supervision.
- Provide support and assistance to assigned group and other groups within the organization, while building and maintaining positive working relationships.
- Travel occasionally to various events and work overtime and irregular hours, as necessary.
Responsibilities include, but are not limited to:
- Coordinate specific operational systems and processes necessary to successfully accomplish team objective.
- Maintain database of individuals engaged in all aspects of ministerial pipeline. Update personal information, contacts, assistance, activities, and other data.
- Utilize database to track participants, anticipate next steps, and distribute correspondence as needed.
- Coordinate and follow through to completion projects and events that contribute to the success of the objective.
- Coordinate production of materials produced with Communications Team.
- Coordinate administrative details of ministry events and projects, completing tasks in a timely manner as determined by each event or project.
- Process ongoing communication regarding all ministry needs and personnel as appropriate. Respond to incoming calls and emails and initiate contacts as directed.
- Enter data in TBMB communications and database systems as appropriate concerning calendaring, resources, support needs, securing proper approvals as needed.
- Submit check requests, collect, and submit for deposit money from registration and material sales from events, if applicable, budget input and updates.
- Monitor budget accounts as directed.
- Perform all other duties as needed or assigned.
Physical Requirements for Individual in Position:
- Continuously sits at desk utilizing computer and phone. Occasionally stands and walks.
- Frequently bends/stoops, pushes/pulls, identify, and distinguish colors.
- Occasionally squats, walks extended distances, reaches above shoulder, kneels, balances, lifts, and carries up to 50 pounds.
Preferred Qualifications for Applicants:
Credentials and experience:
- Education: High School diploma required, two years plus of college preferred
- Experience: One to three years related work experience
Knowledge and Skills:
- Microsoft office proficiency needed in Word, Excel, PowerPoint
- Understanding of and ability to retrieve information from CRM type of relational databases.
- Good written and verbal communication skills
- Knowledge of general office skills and procedures
Under the laws of the state of Tennessee, the employment relationship may be terminated at any time.