On-Site Facilities Coordinator / Office Manager

Temple Solel, a warm and engaged Reform Jewish congregation in Bowie, Maryland, seeks a highly organized, service-oriented professional to serve as our On-Site Facilities Coordinator / Office Manager.  This role is central to the daily life of the synagogue—ensuring smooth operations of our facility, supporting congregational programs and lifecycle events, and providing front-office coordination that keeps our community running effectively and warmly.

Key Responsibilities

Facilities & Operations

• Oversee daily facility readiness, safety, and maintenance
• Coordinate vendors, contractors, and service providers
• Manage facility rentals and ensure compliance with policies
• Support event logistics, including coordination and setup
• Maintain records of contracts, insurance, and compliance requirements

Office Administration

• Serve as the primary point of contact (phone, email, in-person)
• Manage the Temple calendar and assist leadership with scheduling
• Oversee procurement, inventory, and office supplies

Membership & Communications

• Maintain membership database and generate reports
• Coordinate bulk mailings and communications
• Prepare Yahrzeit notifications and assist with High Holy Day logistics

Financial Processing Support

• Process incoming payments, checks, and invoices
• Prepare bank deposits and coded documentation for bookkeeping
• Support payroll submission and vendor coordination

Qualifications

• 3 years of experience in office management, facilities coordination, or nonprofit administration
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office and QuickBooks
• Experience with databases and financial processing preferred
• Excellent interpersonal and communication skills
• Ability to handle confidential information with discretion

Why This Role Matters

This position plays a vital role in supporting a vibrant synagogue community. The successful candidate will be someone who enjoys creating order, helping others, and contributing to a mission-driven organization.