Operations Coordinator

Temple Dor Dorim is a Reform congregation of over 250 member families and a thriving early childhood center located in beautiful Weston, Florida (Ft. Lauderdale). We offer a warm and inclusive Jewish community that fosters multiple paths to experience Judaism. From energizing worship and meaningful prayer to a highly-rated early childhood school and lifelong learning opportunities, Temple Dor Dorim connects generations with inspiring programs and a sense of belonging.

__________________________________________

Position Overview

The Operations Coordinator provides day-to-day operational, facilities, logistical, and administrative support to help ensure the smooth and efficient functioning of the Temple, school, programs, events, and building. Reporting to the Director of Finance & Operations, this role supports routine operational coordination, tracks follow-up items, maintains organized records, communicates with staff and vendors, and helps ensure that facilities, programs, and events are properly prepared.

__________________________________________

Key Responsibilities

Operations and Administrative Support

• Support daily operational coordination, administrative tasks, follow-up items, and communication with staff, vendors, clergy, and departments.
• Maintain organized records, files, procedures, forms, permits, inspections, service documentation, and vendor information.
• Track deadlines, renewals, documentation needs, and other operational follow-up items.
• Maintain donation records, send timely acknowledgements, and provide regular donation reports to Communications and Marketing.
• Ability and willingness to become proficient in ShulCloud and use it to support operational and administrative functions.
• Cover Front Desk, as needed.

__________________________________________

Facilities Coordination

• Receive, document, and track maintenance and facility-related requests.
• Coordinate routine vendor visits and service needs, including maintenance, janitorial, landscaping, HVAC, plumbing, electrical, pest control, security, and other.
• Monitor building conditions, confirm completion of work, and escalate urgent, safety-related, high-cost, or unresolved issues

__________________________________________

Event and Program Logistics

• Coordinate setup, breakdown, and logistical needs for programs, holidays, meetings, rentals, outside groups, and special events.
• Confirm room layouts, equipment, signage, parking, access, cleaning, and vendor support needs.
• Communicate requirements to support teams and help ensure spaces are ready before and after events.

________________________________________

Vendor Coordination

• Coordinate routine vendor communication, scheduling, documentation, and follow-up.
• Request service updates, proposals, certificates of insurance, and other required documents.
• Track vendor work, identify service issues, and help ensure vendors follow site procedures and expectations.

________________________________________

Access, Security, and Safety Support

• Assist with keys, fobs, access schedules, vendor access, parking passes, and other building access needs.
• Coordinate routine security coverage for daily operations and events, including monthly security schedules for Director approval.
• Help maintain safety procedures and report security, access, or safety concerns.

________________________________________

Compliance and External Coordination

• Assist with permits, inspections, licenses, compliance documents, and related records.
• Help schedule inspections, vendor visits, city appointments, and other external coordination.
• Track open compliance items and communicate professionally with inspectors, vendors, and outside agencies.

________________________________________

IT and Systems Coordination

• Help coordinate routine IT and systems-related requests, including phones, internet, security systems, Microsoft 365, SharePoint, printers, and other operational systems.
• Communicate with IT vendors, track open issues, and escalate unresolved matters as needed.

__________________________________________

Qualifications

• Strong organizational, communication, follow-up, and problem-solving skills.
• Ability to manage multiple priorities, maintain records, follow procedures, and use basic office systems.
• Familiarity with systems such as Microsoft365 and ShulCloud are highly desirable.
• Minimum of 3 years of experience in operations, facilities coordination, school or nonprofit administration, office management, administrative support, or event logistics preferred.
• Ability to work respectfully in a religious, school, and community-based environment.
• Comfortable working professionally with staff, clergy, directors, vendors, parents, members, visitors, and outside agencies.
• Availability to work evenings, weekends, and Jewish holidays as needed.
• Bilingual English/Spanish strongly preferred.