Operations & Engagement Coordinator

About the Role

Temple Beth Sholom is a vibrant, growing congregation seeking a proactive and organized Operations & Engagement Coordinator. This isn't just an office job; you are the "engine" that keeps our community running and the "warm face" that makes members feel at home.

This role is a unique hybrid: you will balance the technical precision of database management and financial billing with the creative energy of event curation and community outreach.

Core Responsibilities

1. Operations & Financial Administration

• Systems Management: Serve as the primary administrator for our member database (CRM/ShulCloud); maintain accurate records for families, yahrzeits, and lifecycle events.
• Financial Flow: Manage member billing cycles, process donations, and provide basic financial reporting to the Executive Director.
• Office Management: Oversee purchasing for office and ritual supplies; manage vendor relationships (janitorial, utilities, etc.); and handle primary phone/reception duties.

2. Event Coordination & Curation

· Logistics: Track event registrations and manage the logistical needs for Shabbat, holidays, and special programs.

· Curation: Elevate the community experience by coordinating food/catering, thoughtful space decoration, and ensuring all ritual items are prepared and in place.

· Calendar Oversight: Maintain the master community calendar (online and internal) to ensure seamless scheduling across all departments.

3. Communications & Digital Engagement

· Web & Social: Perform regular updates to the temple website and manage our social media presence to highlight community life.

· Outreach: Coordinate the weekly email newsletter and digital announcements.

4. Volunteer Liaison

· Connection: Act as the main point of contact for members looking to get involved.

· Coordination: Recruit and organize volunteers for specific programs and events, ensuring they have the information they need to succeed.

Qualifications

· Education: AA or BA in Business, Economics, Communications, or a related field.

· Experience: 2 years in an administrative or coordination role. Experience in a non-profit, congregational, or Jewish community settings is a significant plus.

· Technical Savvy: Proficiency in Microsoft Office (Strong Excel skills required) and Google Workspace. Experience with CRMs is essential.

• Cultural Curiosity: While knowledge of Jewish customs is a plus, we prioritize a candidate who is eager to learn and integrate into the unique rhythms of Jewish communal life.
• Professional Discretion: Ability to handle sensitive member information with empathy and total confidentiality.

How to Apply

Please submit a resume and a brief cover letter explaining why you are interested in supporting a community-focused organization like Temple Beth Sholom to ed@tbssanleandro.org

We are an equal-opportunity employer and consider all qualified applicants without regard to race, national origin, sex, gender identity or expression, sexual orientation, pregnancy or related medical conditions, marital status, age, disability, or any other characteristic protected by applicable law. We will provide reasonable accommodations for applicants’ disabilities or sincerely held religious beliefs.