What are the responsibilities and job description for the Executive Administrative Assistant position at Temple Beth El of Boca Raton?
About Temple Beth El of Boca Raton
Temple Beth El is a vibrant Reform Jewish congregation and a cornerstone of Jewish life in Boca Raton. Since 1967, we have grown into a thriving community of more than 2000 member families and individuals. We are deeply committed to fostering meaningful connection, lifelong learning, spiritual growth, and inclusive community engagement.
Role Description
We are seeking a highly organized, proactive, and mission-driven Executive Administrative Assistant to support senior leadership at Temple Beth El. This role supports the executive team and helps make sure communication and coordination run smoothly across staff, congregants, board members, and community partners.
The ideal candidate is a skilled multitasker, a natural problem-solver, and someone who thrives in a fast-paced, people-centered environment. You will manage complex calendars, coordinate meetings and events, maintain organized files and documentation, support communications, and help ensure priorities are tracked and executed efficiently.
This is a highly visible role that requires professionalism, discretion, warmth, and a strong service mindset aligned with our congregational values.
What You Will Do
- Provide high-level administrative support to executive leadership
- Manage complex calendars, scheduling, and meeting coordination
- Serve as a liaison between executives, staff, congregants, and community stakeholders
- Draft, edit, and manage correspondence, reports, and presentations
- Coordinate logistics for meetings, board sessions, committee work, and synagogue events
- Track priorities, deadlines, and follow-ups to ensure timely execution
- Anticipate needs and proactively resolve scheduling or operational challenges
- Support congregational communications and engagement as needed
- Maintain organized records, files, and documentation systems
- Use Microsoft Excel and other Microsoft Office tools to track data, schedules, and projects
- Ensure a welcoming, responsive, and professional experience for all interactions
What We Are Looking For
- Experience in executive or administrative support roles
- Strong organizational and time management skills
- Excellent written and verbal communication abilities
- High attention to detail and strong follow-through
- Proficiency in Microsoft Office Suite, especially Excel required
- Ability to manage multiple priorities in a dynamic environment
- Professional discretion with confidential information
- Strong interpersonal skills and a service-oriented mindset
- Experience in nonprofit or membership organizations is a plus
- Associate or bachelor’s degree preferred, high school diploma required
Why Join Us
- At TBE, you will be part of a meaningful mission-driven organization that values community, connection, and service. This role offers the opportunity to make a real impact behind the scenes while supporting a vibrant and growing congregation.