Front Desk Receptionist and Office Coordinator

Position Summary

The Office Coordinator plays a key role in ensuring the smooth daily operations of the office environment. This position is responsible for administrative support, maintaining office supplies and snacks/beverages, organizing company lunches and events, and supporting internal departments as needed. The ideal candidate will be organized, proactive, and able to manage multiple priorities in a fast-paced environment.

Essential Duties and Responsibilities

The essential functions include, but are not limited to the following:

· Maintain inventory of office supplies, snacks, and beverages; place orders and restock as needed.

· Coordinate and execute office lunches, celebrations, and employee engagement activities.

· Support daily office operations including filing, document organization, and responding to inquiries.

· Assist with data entry and maintaining accurate records and documents.

· Ensure the office is well organized, clean, and welcoming for employees and visitors.

· Communicate with vendors to coordinate orders, deliveries, and service needs.

· Assist in updating and maintaining compliance documentation and calendar reminders (e.g., calibration certificates, site compliance portals).

· Support administrative tasks related to budgeting, invoices, or other internal processes as needed.

· Schedule, organize, and execute meetings, training sessions, and company events.

· Perform other duties as assigned by management.

Minimum Qualifications (Knowledge, Skills, and Abilities)

· High school diploma or equivalent required; Associate’s degree preferred.

· Minimum of 2 years of administrative or office support experience.

· Proficiency in MS Office (Excel, Word, PowerPoint).

· Strong organizational and multitasking skills with the ability to prioritize effectively.

· Excellent verbal and written communication skills.

· Friendly and professional demeanor with a service-oriented mindset.

· Ability to work independently and take initiative.

· Experience working with office supply vendors or managing inventory is a plus.

Physical Demands and Work Environment

· Sit for extended periods of time.

· Lifting and carrying occasionally up to 25 lbs.

· Constant use of dominant hand and keyboarding with both hands.

· Frequent bending of neck and waist.

· Occasional reaching above shoulder level; frequent reaching below shoulder level.

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $20 - $30