Executive Assistant to the CEO

Company: Telora

Location: Miami, FL (in-person required)

Type: Full-time, with flexible hours including some nights and weekends

Compensation: $80,000-$120,000 base $10,000-$30,000 performance bonus paid vacation health benefits

About

Telora is a new kind of university for ambitious programmers. We help them find promising startup ideas, get their first customers, and provide the money they need to go all-in with no distractions.

We're not an accelerator or a VC. They invest more money, less time, and come later in the life of a startup. We help start the kind of startups they’d be lucky to fund.

This is a special time to be a founder. Previously, if you wanted to do something ambitious, you’d have to get a job. Now, all you need is the courage to try.

Telora was started by Eliam, Angie, and Kris. We run year-round in Miami with fellowships starting in January and June.

Role

We are hiring our first employee to help manage the CEO’s time, travel, and events. You will work directly with the CEO every day and be directly involved in key decisions.

This is the perfect role for you if you have experience helping busy leaders at a fast-paced company with a high bar for talent. You can handle a packed calendar with frequent travel and lots of details without dropping the ball. You have good judgment, are tech savvy, stay calm, and can be trusted with sensitive information.

We value competence and speed of learning over years of experience - especially if you can program. This role will inevitably change over time. As the company grows, you can either stay in this role or take on increasingly senior levels of responsibility.

If your work is a top priority at this stage in your life, you love learning and technology, and you can be in person at our office Monday through Thursday with flexible hours, we are excited to meet you.

Responsibilities

Time management

• Maximize productivity by measuring how time is used and implementing scheduling improvements. Helps manage my personal time and removes low-value commitments.
• Own end-to-end scheduling for dozens of meetings per week in 15-minute increments. Use technology to create agendas, pre-reads, locations, attendee coordination, reminders, and follow-up tracking. Manage time zones, buffers, travel blocks, and last-minute changes with zero dropped details.
• Provide direct administrative support, including management of housekeeping, contractors, and groundskeeping staff; ordering, shipping, and returning items; managing budgets and expenses; supporting hiring and recruiting; and other tasks as necessary.

Travel planning

• Plan and manage door-to-door travel: flights, seats, hotels, ground transportation, itineraries, restaurant planning, and meeting logistics while traveling. Anticipate failure modes (delays, cancellations, overbooking), actively monitor progress, and maintain backup options.
• Keep all itineraries and confirmations organized and accessible.

Event operations

• Organize dinners and social events both locally and during travel. May sometimes require domestic travel for 2-3 days.
• Responsible for total budget, vendor sourcing, timelines, run-of-show, guest communications, staffing, and day-of execution. Builds repeatable playbooks: checklists, templates, budgets, vendor bench, and postmortems.

Results

What success looks like after one week of training and 30 days on the job.

• Happiness: We are excited to work together and look forward to seeing each other every day.
• Productivity: >80% of CEO time spent on high value goals. Work and personal calendars run smoothly. Proactively review and improve CEO productivity. Implement technology to automate repetitive tasks.
• Travel: Complete itineraries, good defaults, active monitoring, and rapid recovery from disruptions.
• Events: Guests and hosts have a great experience, reliable vendors, and a documented operating system.

Requirements

Experience:

• 2 years in a high-tempo chief of staff, events operations, hospitality operations, executive assistant, or similar role at an organization with a high bar for quality. You know what excellence looks like.
• Proven track record handling heavy scheduling, frequent travel, and complex logistics. Builds checklists, systems, and follows-through to ensure results. Consistently creates pleasant surprises by going deep into the details to prevent problems.
• We value competence and speed of learning over years of experience - especially if you can program. If you want this job, apply and tell us why you are the right person for the role.

Skills:

• Character: Excellent work ethic and judgment. Track record of high achievement. Humble, low ego, and fun to be around. Builds enduring friendships and relationships. Enjoys being counted on and delivers. Uncompromising discretion and professionalism. Resourceful and figures things out on their own. Allergic to waste. Owns mistakes and learns from them. Stays calm under pressure.
• Commitment: Quickly responds to texts, emails, and calls at night and on weekends. Enjoys working hard and being challenged. Has a “no task is too small” mindset. Wants to grow and is in it for the long haul.
• Communication: Strong written, verbal, and in-person communication. Represents the company and CEO well. Fluent in English and Spanish.
• Curiosity: Enjoys learning and goes deep. Devours information and synthesizes key insights. Excited to learn new technologies and apply them to their work. It would be ideal, though not required, if you can program. Any experience writing software, even making a website or having taken computer science in high school would be great.

Location:

• Lives in Miami, FL. Work in person Monday through Thursday from our office in Kendall for first 4-6 weeks. Potentially flexible days and hours in office afterward.
• Able to travel domestically for 2-3 days a few times per year on short notice.

Apply

We’ve carefully designed our application process to give you a good sense of what it will be like to work here. We will personally review every application and reply to each qualified candidate as promptly as possible, likely within a week. If you have questions, there is a place to note them in the application form.