What are the responsibilities and job description for the Administrative Assistant position at Telecommunication Electrical Contractors LLC?
Administrative Assistant
About Telecommunications Electrical Contractors LLC (TEC LLC)
TEC LLC is a growing electrical and telecommunications contractor established in 2020. We are driven by our core values — quality, respect, and reliability — and maintain an uncompromising commitment to excellence across all projects.
Position Overview
TEC LLC is seeking a dependable and well‑organized Administrative Assistant to support daily office operations and project documentation. Much of our work involves public and commercial contracts that require precise recordkeeping, making this role ideal for someone who is detail‑oriented, comfortable with deadlines, and takes pride in maintaining order.
Responsibilities
- Maintain project tracking spreadsheets and organized digital files
- Collect timesheets, daily reports, and project documentation
- Request and file certificates of insurance and compliance documents
- Assemble submission packages using checklists and templates
- Scan, name, and organize project documents
- Follow up on missing paperwork
- Draft basic correspondence and transmittals
- Answer and route calls and emails
- Order office/job-site supplies and track deliveries
- Assist with scheduling and general office coordination
- Provide administrative support to the owner and project team
Requirements
- High school diploma or higher
- 2 year administrative or office experience
- Proficiency in Microsoft Excel and Word
- Comfortable with email, scanning, and file organization
- Clear, professional communication
- Organized, reliable, and able to follow instructions
- Able to handle confidential payroll/financial information
Preferred
- Experience in construction or contracting
- Working knowledge of AI tools for efficiency
- NYS Notary Public (or willingness to obtain within 90 days)
- Familiarity with public agency documents
- QuickBooks experience
- Bilingual English/Spanish
Compensation
Pay is commensurate with experience and aligned with skills and qualifications.
Pay: $20.00 - $30.00 per hour
Expected hours: 40.0 per week
Benefits:
- Flexible schedule
- Paid time off
- Parental leave
Work Location: In person
Salary : $20 - $30