Contract Management Specialist

Discover a more connected career

This position will be responsible for a number of administrative responsibilities as they relate to the contract management function within the organization including new job setups and other data entry. This position is located in our Clearwater, MN location.

Connecting you to great benefits

• Weekly Paychecks
• Paid Time Off, Parental Leave, and Holidays
• Insurance (including medical, prescription drug, dental, vision, disability, life insurance)
• 401(k) w/ Company Match
• Stock Purchase Plan
• Education Reimbursement
• Legal Insurance
• Discounts on gym memberships, pet insurance, and much more!

What you’ll do

• Receives, processes, updates and maintains job or project-related data as it is received from the customer under service agreements. This process includes but is not limited to receiving new job issued from customer to company; through customer notices and/ or working in customer portals to retrieve needed information and attachments. Once received the job will be reviewed and internal sales order will be created and issued to field in the companies internal tracking and programs per established processes.
• Review all new job intakes to meet quality assurance guidelines.
• Maintain knowledge of changing customer and internal Company requirements and adjust workflows accordingly.
• Accurately retrieve, review and input data from various customer sites into internal databases and spreadsheets.
• Verify accuracy of new job intake before inputting to ensure consistency and completeness.
• Facilitate accurate and timely set up of new jobs per established process..
• Manage and maintain digital records across digital filing systems.
• Communicates with customer contacts and individuals in multiple departments and at all levels of the company.
• Professional communication skills are required.
• Other duties as assigned.

What you’ll need

• High School diploma or GED is required. Previous experience with utility project administration is preferred;
• Proficient PDF editing and data entry skills as well as intermediate use of word processing, spreadsheet,
  database, internet and cloud-based software is required. Working knowledge of Google suite of applications is strongly preferred;
• Ability to work independently on assigned tasks with minimum guidance;

Core Competencies:

• Team work
• Positive and effective communication skills, both written and verbal
• Openness to change
• Detail orientation
• Self-motivated and driven

Work Environment/Physical Demands:

The work environment characteristics and physical demands described here are representative of those an
employee encounters while performing the essential functions of this job. Reasonable accommodations may be
made to enable individuals with disabilities to perform the essential functions.

• Frequent sit, stand and/or walk
• Occasionally bend, squat, kneel, crawl or twist
• Frequent use of sight (specifically, close to perform computer work), hearing and voice
• Use of hands, arms, and fingers to perform routine and repetitive tasks
• Occasional light to moderate lifting (up to 30 lbs)

The wage range for Contract Management Specialist is $20.00 - $23.00.