Executive Assistant

This role supports senior leadership by handling day-to-day administrative, operational, and personal tasks. You’ll manage busy calendars, coordinate meetings and events, assist with travel, and act as a key point of contact across internal teams and external partners.

What You’ll Be Responsible For:

Executive Support

• Manage calendars, schedule meetings, and coordinate board meetings
• Handle incoming calls, emails, and mail
• Draft, edit, and send executive and company communications
• Order meals for meetings and keep office hospitality supplies stocked
• Assist with document notarization when needed

Foundation Support

• Respond to donation requests and route or decline as appropriate
• Coordinate board meetings and maintain records
• Manage charitable payments and track foundation expenses
• Help organize participation in charity events

Sales & Corporate Events

• Plan and coordinate offsite events like golf outings, meetings, and visits
• Manage invitations, RSVPs, and travel logistics (flights, hotels, transportation)
• Support event execution (catering, name badges, large group reservations)
• Assist sales leadership with documentation, contracts, and materials
• Maintain distributor records and internal systems
• Support VIP visits, holiday mailings, and trade show coordination

Office Administration

• Order supplies and coordinate equipment repairs
• Maintain shared spaces like breakrooms and kitchens
• Help route and track customer product issues

Family Office Support

• Coordinate personal travel and detailed itineraries
• Manage and track personal expenses and bills
• Maintain records for vehicles, licenses, and important documents
• Assist with gifts, flowers, and holiday mailings
• Organize financial documents for tax prep
• Coordinate with household vendors and track property-related needs
• Keep secure records (passwords, documents) and monitor emails for action items

Legal & Compliance Support

• Assist with real estate and legal document processing
• Prepare, notarize, scan, and send legal paperwork
• Support scheduling for legal-related meetings (patents, trademarks, etc.)
• Track expenses like loans, utilities, and taxes

What They’re Looking For:

• 10 years of executive assistant experience supporting senior leaders
• Strong organization skills and attention to detail
• Ability to handle confidential information professionally
• Experience with event planning, travel coordination, and expense tracking
• Strong communication and writing skills
• Comfortable with Microsoft Office, SharePoint, and standard systems
• Notary certification is a plus
• Background supporting accounting or legal teams is a plus

This is a Permanent position based out of Fitchburg, WI.

The pay range for this position is $80000.00 - $95000.00/yr.

Health & Wellness Medical Insurance (Quartz Health) – Three plan options (HMO and POS) offering in‑network and out‑of‑network flexibility, telehealth access, behavioral health coverage, and prescription benefits Health Reimbursement Account (HRA) – Company‑funded account that helps offset deductible expenses when enrolled in a Quartz medical plan Dental Insurance (Delta Dental) – $0 premium coverage with preventive care at no cost, 100% coverage for basic and major services, and orthodontia coverage Vision Insurance (EyeMed) – Low‑cost materials‑only plan with annual allowances for frames, lenses, or contacts Onsite UW Health Employee Clinic – No‑cost office visits for employees and dependents enrolled in Quartz medical plans Employee Assistance Program (LifeMatters) – Free, confidential support for mental health, financial planning, legal assistance, child/elder care, and wellness resources Annual Wellness Initiative – Premium discounts for completing wellness activities Financial & Retirement 401(k) Retirement Plan (Empower) Automatic enrollment at 5% (escalates annually) Company match: 20% of the first 5% contributed (up to 1% of pay), immediately vested Profit Sharing – Annual company contribution tied to company performance Flexible Spending Accounts (FSA) – Medical and Dependent Care options with tax‑advantaged savings Income Protection & Insurance Basic Life & AD&D Insurance – Company‑paid coverage equal to 2x annual salary (up to $500,000) Optional Life Insurance – Voluntary coverage for employees, spouses, and dependents Short‑Term Disability / Salary Continuation – Up to 100% of salary for up to 26 weeks Long‑Term Disability – 60% of salary (up to $10,000/month) after 180 days Voluntary Coverage Options – Critical Illness, Accident, and Hospital Insurance Paid Time Off & Work/Life Balance Paid Time Off (PTO) – Combines vacation and sick/personal time; increases with tenure Paid Holidays – Includes major U.S. holidays plus additional company‑observed days Parental Leave Birthing parents: Up to 12 weeks paid Non‑birthing parents: Up to 4 weeks paid Bereavement Leave & Jury Duty Pay Lifestyle, Learning & Extras Onsite Fitness Center – Complimentary access for employees and spouses Tuition Reimbursement – Up to $5,250 annually after 90 days of employment Career Development & Learning Programs Employee Product Discounts – Reduced pricing on products Vision & Safety Shoe Reimbursement – Up to $50 annually (rollable up to 3 years) Scholarship Program – Annual scholarships for employees’ dependents Employee Events & Discount Programs Eligibility & Enrollment Benefits available to employees regularly scheduled for 30 hours/week Voluntary benefits begin on the 31st day of employment Open Enrollment held annually in November

This is a fully onsite position in Fitchburg,WI.

This position is anticipated to close on May 15, 2026.

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.