What are the responsibilities and job description for the Administrative Assistant position at Tekstaff IT Solutions?
Role: Administrative Assistant III
Location: New York, New York (Hybrid, 4 days per week mandatory / 1 day remote).
Duration: 12 month contract
SUMMARY OF THE ROLE:
- Typical Day-to-Day Responsibilities
- Initially the role will require heavy expense preparation for analysts and associates across several different teams. That will be the primary responsibility at first:
- Coordinate domestic and international travel as well as hotels, car rentals, car services etc with travel agency as requested.
- Prepare Travel and Entertainment expense reports for reimbursement using the Coupa expenses system as well as reconciliation of monthly client
Visa Statements for analysts, and associates.
- Screen phone calls from clients, visitors, and greet clients when required, handle all incoming correspondence.
- Assist with scheduling and coordinating meetings and events with other departments across the organization (e.g. Sales, Corporate Access).
- Assist in maintaining client database, log phone calls, and emails in CRM as needed.
- Maintain research data spreadsheets as specified by senior analysts.
- How much time is being spent in meetings
- Who are they interacting with (internal/external) internal
- Will the contractor have access to any customer data? YES!!!!
MUST-HAVE Hard Skills:
Heavy expenses / T&E prep experience
Experience booking travel
Admin experience
MS Office Suite
Experience in a fast-paced environment.
Excellent attention to detail
Investment banking experience
Front office – Client facing experience.
NICE-TO-HAVE
1.) Research assistant experience
Job Description
Provide comprehensive administrative support and contribute to research process and product.
Administrative responsibilities include:
· Heavy Calendar Management
· Coordinate international and domestic travel and marketing schedules/itineraries
· Process expense honoraria
· Process expense reports
· Maintain databases
· Schedule meetings
· Send models to clients upon request
· Assist with inputting IT requests for new hires joining the team
· Manage the production of marketing material
· Enter guests into buildings' security system
.
Enable Skills-Based Hiring
No
Qualification
Assessment
Must Have
Short-listing Questions
Admin experience*
5 years
Excellent attention to detail
5 years
Experience booking travel*
5 years
Experience in a fast-paced environment
Yes
Heavy expenses / T&E prep experience
5 years
Investment banking experience*
5 years
Skills
Front office – Client facing experience
5 years
MS Office Suite
5 years
Nice to Have
Skills
Research Assistant experience
5 years
Contractor Engagement Type
Recruited
Pay: $30.00 - $34.00 per hour
Expected hours: 40.0 per week
Work Location: In person
Salary : $30 - $34